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Executive Assistant

2 months ago

GondrecourtleChâteau, Grand Est, United States Ecolab Full time
Administrative Assistant/Executive Assistant

This is a dynamic opportunity to provide high-level administrative support to the Ecolab team as an Administrative Assistant/Executive Assistant. The successful candidate will conduct research, handle information requests, and perform clerical functions to support the company's operations.

Key Responsibilities
  • Manage and coordinate administrative tasks to ensure seamless day-to-day operations
  • Process and track expenses, invoices, and other financial documents
  • Sort and respond to mail and other correspondence
  • Handle certificate of insurance requests and maintain accurate records
  • Collaborate with the claims administrator to resolve small claims and ensure compliance with company policies
  • Maintain the Risk Management SharePoint site and ensure accurate and up-to-date information
  • Review and verify supplier/vendor insurance proofs and store and retain insurance policies
Requirements
  • Excellent verbal and written communication skills
  • Strong multi-tasking and customer service skills
  • Ability to work independently and manage time effectively
  • Ability to maintain confidentiality and handle sensitive information
  • Previous experience with computer applications, including Microsoft Word, Excel, and PowerPoint
Education and Experience
  • High school diploma or equivalent required
  • 0-2 years of experience in an administrative role required