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Senior Program Coordinator

2 months ago

Austin, Texas, United States The University of Texas at Austin Full time
Job Summary

We are seeking a highly skilled and experienced Senior Admin Program Coordinator to join our team at The University of Texas at Austin. This is a unique opportunity to work in a dynamic and responsive environment, providing outstanding service to the university community.

Key Responsibilities
  • Administer programs through coordination of stakeholder activities, routine communication, contract renewals, monitoring budget, forecast budgeting, verification of program compliance and compliance documentation.
  • Continually monitor programs for improvement opportunities by reviewing program adherence to scope, client needs and department goals.
  • Develop metrics to measure program success through adherence to scope, timeliness, budget maintenance and forecasting and customer satisfactions.
  • Develop program scope, identify processes, resources, roles and responsibilities, funding and contracts development to meet department needs.
  • Document program standard operating procedures, ensure communication to stakeholders and department, ensure easy access to program information.
  • Perform research and develop graphs, charts, spreadsheets, correspondence, reports, presentation materials, etc. as requested.
  • Provide timely and courteous customer service, keep management, employees and clients up-to-date on current policy, procedures and related official information.
Requirements
  • Bachelor's degree in a field related to the work to be performed.
  • Five years of experience coordinating or administering a program.
  • Valid driver's license and an acceptable driving record.
Preferred Qualifications
  • Master's degree.
  • More than five years of responsible level experience in program administration or program coordination.
  • Experience with UT systems, programs, software such as FAMIS, DEFINE, WORKQS, WORQSpace, and Tableau.
  • Experience in general building maintenance, operations, building systems, construction process.
Working Conditions
  • Uniforms and/or personal protection equipment (furnished).
  • May work in all weather conditions.
  • May work in extreme temperatures.
  • May work around chemical fumes.
  • May work around standard office conditions.
  • May work around biohazards.
  • May work around chemicals.
  • May work around electrical and mechanical hazards.
Physical Tasks
  • Repetitive use of a keyboard at a workstation.
  • Use of manual dexterity.
  • Climbing of stairs.
  • Climbing of ladders.
  • Lifting and moving.
Additional Working Conditions
  • This position and associated job duties have been designated as essential during extraordinary and emergency situations when the university is closed.
  • Required to operate an electronic device such as an iPhone, iPad, or laptop/desktop computer to perform and fulfill time reporting and work management requirements.
  • May be required to work in confined spaces, manholes, tunnels, elevated work, extended shifts including nights, weekends, and holidays.
  • Considerable walking, standing, squatting, stooping, and moving of heavy materials and equipment in all weather conditions.
  • May be required to use of personal protective equipment (PPE) while performing duties.
  • May be exposed to loud noise, high dust and allergen levels.
  • May be required to lift up to 50lbs.
  • Often required to twist, grasp, push, pull and bend.
  • May be required to operate forklifts, personnel lifts and cranes.
  • May be required to perform elevated work.
  • Occasional work from ladders and/or scaffolds.
  • May require tuberculosis screening and occasional use of a respirator.
  • Drive University vehicles.
Work Shift
  • 40 hours a week, five 8-hour days, or possible four 10-hour days with schedule to be determined with supervisor.
Required Materials
  • Resume/CV.
  • 3 work references with their contact information; at least one reference should be from a supervisor.
  • Letter of interest.