Facilities Manager

1 day ago

New York, New York, United States PayPal Full time
Job Description

The Facilities Manager for PayPal New York is a dynamic role that encompasses the site's building and office management, accounting, and some Human Resources functions. This position will report to the Eastern Region Facilities Manager.

Key Responsibilities
  • Manage and supervise outside contractors, consultants, and resources to perform all major maintenance and repairs related to the tenant responsibilities of the facility.
  • Perform regular inspections of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement, or upgrade.
  • Liaison with the local property management company on all lease matters requiring their involvement or notification.
  • Oversee all mailroom operations, ensuring all received mail is sorted and delivered in accordance with site Service Level Agreement.
  • Receive deliveries and organize deliveries as requested by PayPal team members.
  • Oversee the pantry snack program by managing inventory, placing orders, and monitoring the budget.
  • Oversee day porters and night cleaners, giving daily direction and managing manpower for event setups and support.
  • Ensure a stock of standard office supplies is maintained by placing orders and managing inventories.
  • Ensure meeting rooms have appropriate supplies and check regularly to ensure all equipment is functioning.
  • Obtain quotes for new equipment and parts as required and order new equipment upon approval.
  • Work with Space Planning to coordinate inter-office moves and support new equipment installs.
  • Responsible for service and maintenance contracts, including coordinating approval from legal.
  • Maintain contract tracking spreadsheet, files of final contracts, and coordinate collection of accounts receivable as needed.
  • Responsible for all tasks needed to set up new employees (i.e., email, security, seating, computer, etc.).
  • Responsible to arrange new employees with training and orientation of the office environment.
  • Assist in overall operation of facility.
  • Collect data for reports and assist in the preparation of monthly reports.
  • Carries out and researches requests with little direction and presents findings in a timely manner.
  • Maintains flexibility with work hours.
  • Utilizes knowledge of company culture, operations, policies, procedures in performing duties with minimal direction/supervision.
  • Ability to be on-call 24-7 and respond to building and equipment alarms and emergency situations.
  • Act as a conduit of information for upper management and communicate with all employees in emergency situations, power, or other building service disruptions.
Requirements
  • Must have 3-5 years of related experience as a Facilities Coordinator, Facilities Specialist, Assistant Facilities Manager, or Facilities Manager.
  • HS diploma or GED required, Bachelor's Degree preferred.
  • CFM or FMA certification preferred.
  • Working knowledge of Building Management Systems (BMS) highly preferred.
  • Must be able to work in a fast-paced environment with multiple priorities.
  • Must have excellent communication skills with all levels from vendors or top executives.

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