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Administrative Support Specialist

4 weeks ago

New York, New York, United States Randstad Full time

The Executive Assistant will provide comprehensive administrative support to senior executives, handling a wide range of tasks with a high degree of confidentiality, discretion, and professionalism. The role involves coordinating schedules, managing meetings, arranging travel, and facilitating various operational tasks to ensure smooth day-to-day functions for the executive team.

  • Manage and organize internal meetings, including scheduling, reserving conference rooms, and placing catering orders.
  • Submit event proposal approval requests, charitable donation approvals, and vendor payments.
  • Arrange complex travel itineraries, including air travel, ground transportation, and building access for bankers while traveling.
  • Assist with closing dinners, processing expenses, and tracking event-related details.
  • Provide guidance on navigating internal support services and resolve administrative issues proactively.
  • Support high-level executives in a fast-paced environment, ensuring priorities are met and tasks are executed efficiently.
  • Develop relationships within the organization to facilitate smooth communication across teams.

Responsibilities

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executives they will be supporting. You will provide high-level administrative support by periodically providing support with scheduling internal meetings, submitting event proposal approval requests, travel arrangements, occasional ground transportation, reserving conference rooms, placing catering orders, assisting with closing dinners, processing vendor payments, ensuring bankers have building access while traveling, submitting charitable donation approvals, as well as providing guidance on the general navigation of support services to the bankers.

Requirements

  • Conflict Resolution
  • Transcribing Notes
  • Preparing Agendas
  • Scheduling Appointments

Qualifications

  • Years of experience: 0 years
  • Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent, or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer

Randstad is an equal opportunity employer and welcomes people of all abilities. We want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact us.

Benefits

Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).