Administrative Support Specialist
4 weeks ago
We are seeking an experienced Administrative Support Specialist to provide day-to-day support to the Executive Office at Penguin Random House. The role reports to the Manager of the Executive Office & Global Projects and will work closely with the Executive Office, including the CEO, CFO, and Chief Strategy Officer.
This position offers excellent insight into the overall world of publishing and is ideal for someone who is extremely organized, process-oriented, and excels in communicating and working in a fast-paced environment.
The role includes extensive interaction with a variety of global and US colleagues across all departments.
Responsibilities:
- Provide general administrative support for the day-to-day operations of the CEO office
- Support with calendar management and scheduling for multiple executives
- Travel: arrange domestic and international travel, create detailed travel itineraries
- Expenses: collect expense receipts, prepare, submit, and monitor expense reports via Concur in a timely manner for multiple executives
- Manage office materials (monitoring existing supplies, ordering, and receiving)
- Manage book displays: coordinate title selection and book ordering for book displays in a variety of locations
- Draft communications for distribution
- Support in planning and coordinating high-volume meetings and special events (greeting visitors, room setup, catering orders, IT coordination)
- Support with special projects as needed
Qualification & Skills:
- A minimum of three years of closely-related experience with at least 5 years preferred
- Strong computer skills: proficiency with Microsoft Outlook, Word, Excel, and PowerPoint are required
- Excellent time management skills, and able to prioritize and multi-task
- Quick learner, and able to take and understand direction easily
- Exceptional verbal communication & excellent writing skills are both essential
- Professional, friendly, and helpful manner in person, on the phone, and in all correspondence is a must
- Able to work well under pressure and handle multiple responsibilities in a deadline-driven and dynamic environment
- Strong sense of integrity with the ability to handle confidential and sensitive information with discretion
- Demonstrates a creative and resourceful approach to problem-solving
The salary range for this position is $60,000-$80,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.
Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.
Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.
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