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Administrative Specialist III

2 months ago

Portland, Oregon, United States Facility MaineHealth Full time
{"title": "Administrative Specialist III", "description": "About MaineHealth Innovation

MaineHealth Innovation is a dynamic team that drives diversity of thought, educates to produce creative problem solvers, and funds to accelerate ideas. We leverage the ideas, insights, and expertise of all care team members to develop novel solutions to our unmet care needs, working together to make our communities the healthiest in America.

Job Summary

The Administrative Specialist III is a key role in the MaineHealth Innovation division, providing a combination of administrative, operational, and project-based work that is essential to the mission of MaineHealth. This role requires a proactive, detail-oriented individual who can work effectively with people and thrive in a fast-paced learning environment.

Responsibilities
  • Liaise with internal and external stakeholders to schedule meetings and ensure seamless communication.
  • Prepare presentation materials in collaboration with the Vice President, showcasing the team's innovative work.
  • Manage inventory, documents, and space to maintain a well-organized and efficient work environment.
  • Onboard new MaineHealth Innovation employees and clinical coaches, ensuring a smooth transition.
  • Monitor and respond to general inquiries to the Innovation Center's communication channels, providing timely and accurate information.
  • Greet care team members visiting MaineHealth Innovation, providing a warm and welcoming experience.
Requirements
  • High school diploma or GED preferred.
  • Minimum of 3-4 years of experience in an administrative support role required.
  • Exceptional written and oral communication skills.
  • Advanced skills with Microsoft Office Word, Excel, and PowerPoint.
  • Strong interpersonal skills.
  • Strong multi-tasking skills.
  • Strong problem-solving skills.
  • Knowledge of medical terminology preferred.
", "lang_code": "en-US"}