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Administrative Support Specialist
2 months ago
Our firm is currently in search of a dedicated and efficient Office Assistant/Scanning Clerk to enhance our operational capabilities. We are a well-established consulting engineering firm specializing in various services, including land development and municipal engineering.
The primary responsibility of this position involves leading a significant initiative to digitize files and engineering documents, ensuring improved document management and storage solutions. Additionally, this role will serve as a backup for our switchboard operations. The ideal work schedule is five days a week, with hours ranging from 8:00 AM to 4:00 PM, totaling approximately 18-20 hours weekly, with flexibility available.
Key Responsibilities:
- Oversee the document archival project to support the internal document retention strategy.
- Examine and organize document folders, log and track files, and perform scanning, copying, and filing tasks.
- Establish electronic records and storage in line with departmental and organizational protocols.
- Provide regular updates on project progress.
- Manage a multiline phone system effectively.
- Offer general administrative assistance to engineering professionals and administrative staff as required.
Qualifications:
- 1-3 years of experience in general administrative roles; we are open to training candidates with less experience.
- Familiarity with document scanning and archiving processes is advantageous.
- Proficient in operating a multiline phone system.
- High School Diploma (or equivalent) or a college degree.
- Exhibit a professional and courteous demeanor with clear communication skills.
- Ability to lift document storage boxes weighing up to 25-50 pounds and perform bending or stooping as necessary.
Hourly compensation ranges from $16 to $18, based on experience.
We are an Equal Opportunity Employer (EOE) and value diversity, striving to create an inclusive environment for all employees. All qualified applicants will be considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.
