Administrative Support Specialist
2 months ago
Our organization is currently in search of a dedicated and efficient Office Assistant/Scanning Clerk to support our operations. This role is essential in enhancing our document management processes and ensuring effective communication within the office.
Key ResponsibilitiesThe primary focus of this position will be to lead a significant initiative aimed at digitizing files and engineering documents, thereby improving our document storage solutions. Additional responsibilities include:
- Overseeing the document archival project to support our internal retention strategy.
- Organizing and sorting documents from physical storage, including logging and tracking files, as well as scanning and filing.
- Creating and maintaining electronic records in compliance with company protocols.
- Providing regular updates on project progress.
- Managing a multiline phone system effectively.
- Offering general administrative assistance to engineering and administrative staff as required.
The ideal candidate will possess:
- 1-3 years of experience in general administrative roles, with a willingness to train less experienced candidates.
- Familiarity with document scanning and archiving processes is advantageous.
- Proficiency in operating a multiline phone system.
- A high school diploma or equivalent; a college degree is preferred.
- A professional demeanor with clear communication skills.
- The physical capability to lift document storage boxes weighing up to 25-50 pounds and to perform bending or stooping as necessary.
Compensation: The hourly wage for this position ranges from $16 to $18, based on experience.
We are an Equal Opportunity Employer (EOE) and celebrate diversity within our workforce. We are committed to fostering an inclusive environment for all employees.
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