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Office Administration Coordinator

2 months ago

Wilmington, Delaware, United States B Safe Security Full time
Position Overview

Join a dedicated team committed to safeguarding what is important.

B Safe Security is seeking an Administrative Support Specialist to enhance our operational efficiency.

Role Summary: This role encompasses a variety of administrative functions that are vital for the smooth operation of our branch.


Key Responsibilities:

  • Provide assistance to the Office Manager and Operations Manager as needed.
  • Conduct audits of alarm signals and ensure appropriate follow-up with clients.
  • Identify and resolve issues promptly.
  • Maintain accurate records and generate reports.
  • Make proactive calls to clients regarding billing and collections.
  • Alert management to any issues that may affect branch operations.
  • Handle data entry tasks efficiently.
  • Update customer profiles across various platforms.
  • Perform additional tasks as required.

Qualifications & Skills:

  • High School Diploma or GED is required.
  • Prior experience in an administrative support role is essential.
  • Strong verbal and written communication abilities.
  • Capability to manage tasks independently while maintaining accuracy.
  • Excellent time management skills with a keen attention to detail.
  • Problem-solving aptitude with a focus on customer solutions.
  • Ability to foster a positive interaction with clients at all times.
  • Collaborative spirit with colleagues, vendors, and clients.
  • Proficient in Microsoft Office Suite.
  • Fluency in English is required.
  • Experience in collections is advantageous.

B Safe Security, established in 1978, has evolved from its humble beginnings into a leader in providing advanced security solutions across the Mid-Atlantic region. Now part of Pye-Barker Fire & Safety, a trusted name in fire suppression and security services since 1946, we continue to prioritize the safety and protection of our communities.

Job Posted by ApplicantPro