Accounts Receivable Support Specialist

2 weeks ago


Elgin, Illinois, United States Hines & Associates Inc Full time

Position Overview: The Accounts Receivable Coordinator plays a vital role in ensuring that Hines & Associates Inc. effectively collects payments for services rendered to business clients.

Key Responsibilities:

  1. Process, record, and verify customer payments and transactions associated with accounts receivable.
  2. Generate invoices in accordance with company standards and dispatch them to clients.
  3. Compose communications for overdue accounts and collections, identifying delinquent accounts through file reviews, and reaching out to clients for payment.
  4. Prepare refund letters and submit requests to the accounts payable department.
  5. Compile reports on the status of customer accounts as required.
  6. Investigate customer discrepancies and overdue amounts with support from the CFO and other team members.
  7. Work alongside the CFO to reconcile accounts receivable on a monthly basis.
  8. Organize, file, and retrieve documents related to accounts receivable as necessary.
  9. Engage in cross-training with other members of the accounting team.
  10. Undertake additional tasks as assigned.

Work Arrangement: This role offers a hybrid work-from-home option following the successful completion of the training period, which is conducted full-time in the office.

Qualifications:

Skills and Competencies:

  • Strong verbal and written communication abilities.
  • Exceptional organizational skills and meticulous attention to detail.
  • Proficient in Microsoft Office Suite and accounting software.
  • Adept at operating office equipment, including computers and calculators.
  • Capable of working independently and anticipating workload needs.
  • Professional interaction with business partners.

Education and Experience:

  • High school diploma or equivalent required; Associate's degree in Accounting preferred.
  • A minimum of two years of relevant experience is necessary.

Physical Requirements: This position involves prolonged periods of sitting at a desk and working on a computer. Occasional travel may be required.



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