Departmental Program Coordinator
4 weeks ago
Job Summary
We are seeking a highly skilled Departmental Program Coordinator to manage the NIDCD grant-funded peer mentorship network related to the Triological Society.
The successful candidate will oversee activities at the direction of the Department Chair, including budget development, oversight, and responsibility for end-to-end processes for the program. They will also be responsible for scheduling and facilitating meetings and conferences, interfacing with Triological Society staff, and managing the website and listserv.
Key Responsibilities
- Manage budget, track expenses, and approve budgeting against grant funding
- Implement workflows necessary for relationship facilitation in the national peer mentorship program
- Work with the Department Chair to develop, support, and execute virtual and in-person national events and activities
- Collaborate with external stakeholders to ensure seamless operations of the program
- Book event facilities and manage service operations for events nationwide
- Manage logistics, schedule travel, and ensure timely payment of invoices or reimbursements
- Prepare agendas and presentations, and attend in-person and virtual events
- Research, write, edit, and proof all levels of copy for online and offline needs
- Prepare printed materials and electronic communications for distribution to mentees and stakeholders
- Coordinate meetings and arrange travel for mentees and mentors
- Provide accurate data and reporting on mentorship goals for reports to NIH and other entities
- Build, update, and maintain the website, and create and update listserv content
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