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Administrative Support Specialist

2 months ago

Santa Maria, California, United States Signs of Success, Inc. Full time

About Signs of Success, Inc.:

Signs of Success is a full-service sign company offering quality architectural and commercial signs as well as wide format printing and creative services. Our team brings their experience and creativity to every project. They have the best high-tech and classic sign making tools. Signs of Success is a great place to work for someone who enjoys working on a diverse array of projects in a positive and productive environment.

Responsibilities:
  • Installation Coordination:
    • Schedule installations and service calls.
    • Coordinate with superintendents, clients, employees, and vendors.
    • Apply for sign permits.
    • Confirm work is complete, and permits are signed off.
    • Maintain accurate records.
  • Receptionist Duties:
    • Answer phones, greet customers, process payments & track Will Call items and notify customers when jobs are ready for pickup.
  • General Administration:
    • Provide support to the accounting department with some light QuickBooks bookkeeping tasks.
    • Assist the sales department with writing up simple invoices and processing payments for Will Call items.
Requirements:
  • Highly organized individual
  • Excellent interpersonal management skills; respectful yet assertive communication
  • Ability to multitask effectively while managing numerous concurrent installation projects
  • Previous trade coordination experience is a plus
  • Proficiency in Microsoft Office Suite (Word, Excel & Outlook)
  • Bilingual Spanish & English is a plus.
Benefits:

Vacation, Holiday, 401k, Health Benefits