Administrative Support Specialist

3 days ago


Santa Ana, California, United States CSS DTV Full time
Job Overview

CSS DTV is seeking a highly skilled Administrative Support Specialist to provide exceptional support to our Executive team.

Key Responsibilities:

  • Calendar Management: Manage the Executive's calendar, schedule meetings, and coordinate travel arrangements.
  • Communication: Serve as the primary point of contact between executives and business partners, handling all incoming phone calls, emails, and correspondence with professionalism.
  • Project Coordination: Assist in project planning and execution, tracking deadlines, and following up on action items.
  • Data Management: Maintain and organize files, records, and databases on multiple platforms, including Salesforce and QuickBooks.
  • Event Planning: Plan and organize events, ensuring all logistics are managed effectively.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
  • Office Administration: Oversee office supplies and equipment, ensuring a well-organized and efficient work environment.

Requirements:

  • Bachelor's degree preferred.
  • At least 1 year of experience with Salesforce.
  • Proven experience as an executive assistant or in a similar role for at least 2 years.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.


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