Administrative Assistant

4 days ago


Honolulu, Hawaii, United States HBC MANAGEMENT SERVICES INC Full time
Job Summary

Haka Inc. is seeking a highly skilled and detail-oriented Protocol Administrative Assistant to join our team at Camp HM Smith, Oahu. As a key member of our Protocol Office, you will play a critical role in supporting high-level military and civilian engagements.

Key Responsibilities
  • Assist the Chief of Protocol with financial reports and daily updates to tracking systems
  • Manage guest lists, RSVPs, seating arrangements, and logistics for distinguished visitor events
  • Provide administrative support, including handling base access, badges, and gift exchanges, and ensuring proper event documentation
  • Engage with senior leaders and staff daily, managing correspondence, calendars, and itineraries
  • Answer phone calls, review emails, update template rosters, handle parking requests, and correspondence
  • Support senior leader events with logistics, graphics, and protocol preparation
  • Prepare weekly administrative reports and assist with VIP visits
  • Other office administrative duties as assigned
Requirements
  • Associates degree in a relevant field or applicable experience may substitute for education
  • 3+ years' experience working in an administrative role
  • Experience in office management and associated bookkeeping
  • Ability to read and interpret policies, guidance, and procedures
  • Computer literacy, typing speed of at least 40 words per minute, and proficiency in Microsoft Windows applications
  • Excellent communication skills, both written and oral, due to high-level interface with various authorities, ranks, and government representatives
  • Ability to transport protocol items to various locations at work sites and across O'ahu
  • Proficiency in Microsoft Office applications
  • Professionalism, attention to detail, and organizational skills
  • Able to prioritize workload
  • U.S. citizenship and fluency in the English language
  • Current Secret security clearance
What We Offer

Haka Inc. offers a competitive benefit package, including medical, dental, vision, prescription, long-term disability, voluntary life insurance, 401(k), 11 paid Federal holidays, paid vacation and sick leave, and more.



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