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Payroll Operations Associate

2 months ago

Elizabeth, New Jersey, United States Sharpened Image, Inc. Full time
Job Summary

Sharpened Image Inc, a leading Human Resource Management Firm, is seeking a highly skilled Payroll Assistant to join our team in Union, NJ. As a key member of our payroll department, you will be responsible for ensuring the smooth processing of payroll and related tasks.

Key Responsibilities:

  • Capture and process weekly timesheets in a timely and accurate manner.
  • Process weekly and bi-weekly payroll through our Automated Time and Attendance System (ATS) and send to our payroll partner.
  • Follow up with employees and clients regarding timesheet approvals and ensure timely resolution of any issues.
  • Set up new hires in our payroll system and ensure accurate and up-to-date records.
  • Prepare and send out weekly invoices to clients in a professional and timely manner.
  • Create and prepare backup files and distribute to clients as required.
  • Obtain new Purchase Order (PO) numbers from clients, where applicable, and ensure timely updates to our records.
  • Manage and maintain a roster of all PO numbers and update accordingly.
  • Follow up with new hires to ensure understanding of payroll procedures and provide support as needed.
  • Send out payroll memos and announcements to employees and clients.
  • Manage and handle payroll-related inquiries and questions from employees and clients.
  • Manage benefit allocations and ensure accurate and timely processing.
  • Create and send out rate letters to clients, where required.
  • Pull and analyze bi-weekly Accounts Receivable (AR) reports and follow up on open receivables with clients.

Requirements:

  • Exceptional problem-solving skills and ability to work independently.
  • Great computer skills, including proficiency in MS Word and Excel.
  • Resourceful and able to anticipate needs and provide solutions.
  • Great time management skills and ability to prioritize tasks effectively.
  • Must be highly organized and possess excellent verbal and written communication skills.
  • Must be professional and able to maintain confidentiality.
  • High school diploma required; college degree preferred.