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Administrative Coordinator

2 months ago

Charlotte, North Carolina, United States Jobot Full time
Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our manufacturing department. This role is crucial in ensuring smooth operations by producing reports, handling information requests, assisting with project coordination, and acting as a liaison between the department, stakeholders, and suppliers.

Key Responsibilities
  • Report Production: Prepare and distribute regular reports on manufacturing performance, inventory levels, and project status. Ensure accuracy and timely submission of all departmental reports.
  • Information Requests: Handle incoming requests for information related to manufacturing processes, project updates, and other departmental inquiries. Ensure requests are addressed promptly and accurately.
  • Project Coordination: Assist with coordinating manufacturing projects, including scheduling meetings, tracking project timelines, and ensuring that project milestones are met. Provide administrative support to the project management team as needed.
  • Stakeholder Communication: Act as a primary point of contact for internal and external stakeholders. Facilitate effective communication between the manufacturing department and other departments, suppliers, and clients.
  • Department Liaison: Serve as the liaison between the manufacturing department and other departments, ensuring that all communications and processes are streamlined and efficient.
  • Purchasing Support: Assist the purchasing team by tracking orders, managing inventory levels, and liaising with suppliers to ensure timely delivery of materials. Help maintain accurate records of purchases and inventory.
Requirements
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Proven experience as an administrative assistant, preferably within a manufacturing or industrial environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Experience with inventory management software and purchasing processes is a plus.