Administrative Support Specialist

6 days ago


Sun Prairie, Wisconsin, United States Sun Prairie Area School District Full time
Job Title: Administrative Associate

Join the Sun Prairie Area School District team as an Administrative Associate, providing critical support to a Director in a fast-paced environment.

Job Summary:

This role involves providing administrative support to a Director, ensuring smooth workflow, and assisting with department operations. The successful candidate will work closely with the Director and department staff to prioritize tasks, plan schedules, and recommend improvements to standard operating procedures.

Key Responsibilities:
  1. Provide administrative support to the Director, including scheduling meetings, coordinating events, and preparing materials.
  2. Answer and screen internal and external visitor requests, and respond to general inquiries, complaints, and requests for information.
  3. Coordinate the flow of communications from the Director, proofread and edit documents, and process timely replies.
  4. Monitor and reconcile the budget, process requisitions, pay invoices, and approve expenditures.
  5. Oversee departmental workflow and ensure smooth operations.
Requirements:
  • High School Diploma or equivalent and three to five years of experience as an administrative assistant or in an executive support function.
  • Advanced knowledge of office practices, procedures, and equipment.
  • Excellent spelling, punctuation, and English grammar skills.
  • Ability to compose correspondence and memorandums.
  • Ability to communicate effectively and sensitively both orally and in writing.
Working Conditions:

The work environment is moderate, with occasional disruptions. The position requires meeting deadlines with severe time constraints and multiple interruptions.

What We Offer:

The Sun Prairie Area School District offers a competitive salary and benefits package, as well as opportunities for professional growth and development.



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