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Temporary Administrative Coordinator

2 months ago

Sun Prairie, Wisconsin, United States The QTI Group Full time
Job Summary:

The QTI Group is seeking a highly organized and detail-oriented Administrative Assistant to join their team on a temporary part-time basis. As an Administrative Assistant, you will be responsible for providing administrative support to the team, including coordinating training and conferences, making travel arrangements, processing contracts, and preparing expense reports.

Key Responsibilities:
  • Registration and Coordination: Facilitate registration for training and conferences, ensuring all necessary information is collected and processed in a timely manner.
  • Travel Arrangements: Make travel arrangements for team members, including booking flights, hotels, and rental cars.
  • Contract Management: Process contracts, ensuring all necessary documents are signed and filed correctly.
  • Expense Reporting: Prepare and submit expense reports, ensuring all receipts and documentation are accurate and complete.
  • Event Planning: Coordinate onsite and offsite events, including setting up conference rooms, arranging catering, and sending out meeting invitations.
  • Database Management: Maintain databases, ensuring all information is up-to-date and accurate.
  • Administrative Tasks: Perform various administrative tasks, including answering phones, responding to emails, and completing meeting checklists.
Requirements:
  • Experience: 1-2 years of administrative experience in an office setting.
  • Time Management: Demonstrate outstanding time management skills, with the ability to multi-task and prioritize tasks effectively.
  • Communication: Communicate effectively both verbally and in writing, with the ability to work independently and collaboratively.
  • Technical Skills: Proficient in Microsoft Office, Adobe Acrobat, and other relevant software.