Corporate Assistant

2 weeks ago


Reston, Virginia, United States gategroup Full time
Job Summary

We are seeking a highly organized and detail-oriented Corporate Assistant to provide administrative support to our General Counsel, gategroup, North America. This role involves providing paralegal support, managing documents, and coordinating meetings and events.

About Us

Gate Gourmet, a gategroup company, is the world's largest independent provider of catering and provisioning services for the airline industry. With over 70 years of experience, we have served over 250 carriers in more than 30 countries.

Our mission is to deliver delicious, healthy, and affordable meals to over 270 million travelers around the globe. We combine culinary expertise with the highest standards of food safety and production to achieve excellence.

Main Responsibilities:
  • Support matter management system and intake of legal matters
  • Review and process law firm invoices, and prepare monthly financial reports
  • Perform clerical duties such as filing, copying, and collating documents
  • Answer telephone calls and respond to general inquiries for the Legal Department
  • Screen and route mail and correspondence for legal department
  • Arrange meetings and department events
  • Arrange travel plans and itineraries
  • Manage documents, including litigation files, contracts, and corporate books
  • Assist In-House Corporate Counsel and Paralegals with preparation of legal documents, such as filings, reports, and other documentation
  • Develop processes to enhance and build Legal Department efficiencies
  • Support In-House Counsel and Paralegals on discovery requests, subpoenas, or other similar inquiries
  • Perform research with guidance from Legal team members
  • Assist In-House Corporate Counsel by reviewing and editing templates and agreements entered into by or on behalf of gategroup entities
Requirements:
  • Bachelor's Degree
  • 2-4 years of previous administrative assistant work experience, preferably in a law firm or corporate legal department
Competencies:
  • Team player with excellent organizational skills
  • Strong research skills
  • Ability to work independently and manage time effectively in an active, fast-paced corporate environment
  • Ability to prioritize and handle multiple competing tasks among variety of business functions
  • Ability to use judgment, tact, and discretion
  • Ability to maintain records, and prepare reports and correspondence
  • Ability to solve practical problems
  • Ability to synthesize complex and diverse information
  • Attention to detail
  • Demonstrated focus on conflict resolution and confidentiality
  • Dependability as a member of a small, cohesive team
  • Strong interpersonal skills and ability to work well with cross-functional teams
  • Strong PC skills including MS Word, Excel, SharePoint and PowerPoint
  • Ability to write effectively and informatively
Estimated Salary:

$60,000 - $80,000 per year, depending on experience.

Why Choose Us?

At gategroup, we value integrity, passion, and accountability. We believe in fostering an environment of teamwork, innovation, and continuous improvement.

What We Offer:

  • A dynamic and supportive work environment
  • Ongoing training and development opportunities
  • A competitive salary and benefits package


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