Finance Administrative Assistant

1 week ago


Villa Park, Illinois, United States HAIMER USA Full time
Job Overview

Haimer USA, a leading manufacturer in precision tooling, is seeking a dedicated Finance Administrative Assistant to join our dynamic team. Our organization is committed to excellence, and we pride ourselves on fostering a culture that encourages professional growth and development.

Position Summary

The Finance Administrative Assistant will play a crucial role in supporting the finance department by executing various tasks such as bookkeeping, data management, and aiding in financial documentation. This role demands a high degree of professionalism, integrity, and attention to detail.

Key Responsibilities:

  • Maintain precise records of financial transactions through data entry into accounting systems.
  • Reconcile bank statements and address any discrepancies promptly.
  • Assist in processing accounts payable and receivable to ensure timely financial operations.
  • Input daily financial transactions while ensuring accuracy and completeness.
  • Support travel expense reporting and manage credit card transactions.
  • Update and maintain financial records, including invoices and receipts.
  • Assist in audit preparations and uphold compliance with internal controls.
  • Provide administrative assistance to the finance team as required.
  • Contribute to special projects and tasks as directed by the Finance Manager.

Qualifications:

  • Understanding of fundamental business financial principles.
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience with CRM, ERP, and accounting software.
  • Excellent communication skills, both written and verbal.
  • Dependable and trustworthy with a strong work ethic.
  • Self-motivated and energetic with a keen attention to detail.
  • Strong focus on customer satisfaction.
  • Able to work independently with minimal supervision.

In addition to a state-of-the-art work environment and opportunities for career advancement, we offer a comprehensive benefits package that includes medical, dental, and vision coverage, life insurance, disability insurance, and a retirement plan.

Haimer USA is an equal opportunity employer.


  • Accounting Manager

    1 day ago


    Villa Park, Illinois, United States Invigorate Finance Full time

    About the RoleWe are seeking a highly skilled and experienced Financial Reporting Specialist to join our team at Invigorate Finance. As a key member of our accounting department, you will be responsible for ensuring the accuracy and timeliness of our financial reporting, as well as providing valuable insights to support business decision-making.Key...


  • Villa Park, Illinois, United States RK Management Consultants Full time

    About the Role:RK Management Consultants is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Verify the accuracy and completeness of data...


  • Villa Park, Illinois, United States The Ladders Full time

    JOB TITLE: Accounting ManagerDEPARTMENT: Finance DepartmentREPORTS TO: Assistant Controller, Controller, OwnershipPOSITION OVERVIEWIn the role of Accounting Manager, you will play a crucial part in supporting the Controller and Assistant Controller in upholding robust internal controls within hotel operations. Your responsibilities will include ensuring the...


  • Melrose Park, Illinois, United States Oetker Collection Full time

    Procurement Administrative Leader The role of the Procurement Administrative Leader involves managing the liaison between the Purchasing and Finance divisions, ensuring the accuracy of financial documentation, generating insightful reports, and maintaining comprehensive records of transactions. This position also entails providing essential...


  • Melrose Park, Illinois, United States Oetker Collection Full time

    Job SummaryThe Purchasing Administrative Supervisor is responsible for ensuring the link between Purchasing and Finance and for maintaining financial records, running reports, and recording a wide range of transactions, providing administrative assistance to the Finance team, as well as preparing statements that confirm the accuracy of the database...


  • Melrose Park, Illinois, United States Oetker Collection Full time

    Procurement Administrative Lead The role of the Procurement Administrative Lead involves managing the interface between the Purchasing and Finance divisions, ensuring the integrity of financial documentation, producing analytical reports, and accurately recording various transactions. This position also entails providing essential administrative...


  • Melrose Park, Illinois, United States Oetker Collection Full time

    Procurement Administrative Lead The Procurement Administrative Lead position involves managing the interface between the Purchasing and Finance divisions, ensuring accurate financial documentation, generating insightful reports, and recording various transactions. This role also includes providing essential administrative assistance to the Finance...


  • Villa Park, Illinois, United States Spotless Brands LLC Full time

    Position OverviewThe Payroll Analyst plays a crucial role in managing the payroll process for Spotless Brands LLC. This position requires a solid understanding of payroll systems and regulations to ensure accurate and timely payroll processing.Key ResponsibilitiesEducational Background: A bachelor's degree in Accounting, Finance, Business Administration, or...


  • Villa Park, Illinois, United States Spotless Brands LLC Full time

    Position OverviewWe are seeking a detail-oriented Payroll Analyst to manage and oversee payroll functions within our organization. This role is essential in ensuring accurate and timely payroll processing.Key ResponsibilitiesEducational Background: A bachelor's degree in Accounting, Finance, Business Administration, or a related discipline is...

  • Compensation Analyst

    2 weeks ago


    Villa Park, Illinois, United States Spotless Brands LLC Full time

    Position OverviewThe Payroll Analyst plays a crucial role in ensuring accurate and timely payroll processing for our organization. This position requires a strong foundation in accounting principles and payroll regulations.Key ResponsibilitiesEducational Background: A bachelor's degree in Accounting, Finance, Business Administration, or a related discipline...

  • Accounts Administrator

    2 months ago


    Oak Park, Illinois, United States PrideStaff Full time

    Fantastic company in Oak Ridge, TN is looking for an experienced Accounts Administrator Pay: $18.00-$20.00/hr Benefits: Medical, Dental, VisionAPPLY NOWAccounts Administrator:Responsibilities:Maintain and update the status of accounts receivables and payables.Oversee accounting staff and assign dutiesReconcile all bank accounts and resolve all issues in...


  • Villa Park, Illinois, United States Spotless Brands LLC Full time

    Position OverviewWe are seeking a detail-oriented Compensation Analyst to join our team at Spotless Brands LLC. This role is essential in ensuring the accuracy and compliance of our payroll processes.Key ResponsibilitiesEducational Background: A degree in Accounting, Finance, Business Administration, or a related discipline is preferred.Experience: A minimum...


  • Evergreen Park, Illinois, United States Healthonomic Primary Care Full time

    Job OverviewBenefits:401(k)401(k) matchingCompany eventsDental coverageHealth coveragePaid leaveVision coveragePosition Summary:The Healthcare Administrative Assistant plays a vital role in managing patient scheduling, facilitating communication with patients, and supporting the operational functions of the clinic. This position requires effective handling...


  • Hanover Park, Illinois, United States GovHRUSA Full time

    Position OverviewThe Assistant Village Administrator, operating under the guidance of the Village Manager, plays a crucial role in shaping, executing, and overseeing the operational functions and initiatives of the Village. This position also encompasses the responsibilities of the Public Information Officer, acting as a representative to the community on...


  • Oak Park, Illinois, United States Proactive Solutions HR Full time

    Job SummaryProactive Solutions HR is seeking a highly organized and detail-oriented Receptionist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and support to our clients and visitors.Key ResponsibilitiesClient Greeting and Support: Greet clients, visitors, and guests in a...


  • Villa Park, Illinois, United States David Franck Insurance Agency Inc. Full time

    Job SummaryWe are seeking a highly motivated and results-driven Insurance Protection Specialist to join our team at David Franck Insurance Agency Inc. As an Insurance Protection Specialist, you will be responsible for selling insurance policies to clients, providing them with the necessary information to make informed decisions about their insurance...

  • Finance Consultant

    2 weeks ago


    Oak Park, Illinois, United States Oak Ridge National Laboratory Full time

    Requisition Id: 13509 Overview: We are in search of a dedicated Financial Analyst who will concentrate on delivering comprehensive accounting services to support the mission of Oak Ridge National Laboratory. This role is situated within the Cost/GL, Capital, Inventory, Benefits, and Tax Accounting Department, part of the General Ledger and Reporting Group in...


  • Villa Park, Illinois, United States Embroker Full time

    About the Company Embroker is a prominent provider of specialized commercial insurance solutions, dedicated to streamlining the insurance experience for enterprises. With an emphasis on innovative technology and client satisfaction, Embroker is transforming the way businesses safeguard their interests and assets. Supported by substantial funding, Embroker...


  • Oak Park, Illinois, United States Kumon Full time

    Job Summary:Kumon is seeking a highly organized and detail-oriented Administrative Assistant / Receptionist to join our team. As a Center Support Specialist, you will play a critical role in ensuring the smooth operation of our center.Key Responsibilities:Answer incoming calls and respond to inquiries in a professional and timely manner.Communicate with...


  • Villa Park, Illinois, United States The Ladders Full time

    Director of Fund Accounting The Ladders is dedicated to delivering extensive solutions that encompass the private equity investment life cycle—from fund operations to initial due diligence and exit readiness. We empower deal and management teams to unlock value swiftly and efficiently. Our Commitment to Teamwork At The Ladders, we believe in the strength...