Maintenance Management System Specialist

2 days ago

Oklahoma City, Oklahoma, United States The State of Oklahoma Full time

Job Title: Maintenance Management System Specialist

About the Role:

The Maintenance Management System Specialist will play a crucial role in supporting the Capital Asset Management team at the Office of Management and Enterprise Services (OMES). This position requires a strong understanding of computerized maintenance management systems and enterprise asset management systems.

Key Responsibilities:

  • Review, edit, and approve customer requests
  • Assign work orders to appropriate departments
  • Provide customer technical system support, such as password resets
  • Create client workspaces
  • Add new members to the technical system
  • Facilitate training sessions with maintenance staff or outside clients
  • Provide administrative support to the property and client team
  • Assist in creating reports, presenting materials, and communications to respective managers
  • Assist in document processing and record keeping, data input, terminations, and conditions, abstracting, and reporting
  • Develop standard work procedures for processing assignments and files
  • Perform database administration, abstraction, and related tasks as assigned
  • Maintain related data and physical files at the property/facility as needed
  • Maintain records of leased properties as needed
  • Review and ensure data integrity in CMMS
  • Update and maintain monthly process improvement metrics display and associated electronic files
  • Utilize logical site map layout concept to provide ease of finding equipment
  • Monitor equipment specification entries to ensure information is accurate and complete
  • Ensure data on equipment transfers, or change outs, are thorough and handled accordingly
  • Ensure consistency and standardization of system applications
  • Provide necessary training to all users
  • Compile accurate spare parts listings for asset records in the CMMS
  • Maintain all inventory items within CMMS for record keeping and part ordering when required
  • Ensure that OEM cross references and appropriate substitutes are recorded accordingly
  • Assist with tracking progress of storeroom repair and return items
  • Maintain updated tracking document on high value capital items requiring rebuild
  • Create CMMS reports and submit them to management
  • Add new users to the CMMS and create security profiles
  • Prepare periodic KPI reports for maintenance management

Requirements:

  • High school diploma or the equivalent is required
  • Background or understanding in maintenance, repair, or operations services environment, preferably in support of facilities
  • Preference will be given to candidates who possess 2 years previous work experience in a computerized maintenance management system or enterprise asset management system environment

About OMES:

The Office of Management and Enterprise Services provides excellent service, expert guidance, and continuous improvement in support of our partners' goals. We are a highly qualified workforce committed to serving those who serve Oklahomans and making government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer:

Reasonable accommodation to individuals with disabilities may be provided upon request.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

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