Senior Administrative Assistant

4 weeks ago


Los Altos Hills, California, United States Foothill De Anza Full time
Job Summary

Under the direction of an assigned manager, the Administrative Assistant, Senior for Career Technical Education (CTE) and Workforce Development will perform high-level administrative support for the CTE and Workforce Development Department. The Administrative Assistant will assist with processing fiscal and personnel transactions associated with the implementation of Strong Workforce Program, Perkins V, CTE Transitions and subsequent grants and contracts.

Key Responsibilities
  • Provide advanced and complex administrative support to assigned dean, director, or management staff.
  • Act as a liaison between the dean, director, and management staff with other staff or the public, coordinating resolutions to issues, problems, and complaints as appropriate.
  • Oversee workflow of the office by continuously monitoring and evaluating the efficiency and effectiveness of service delivery methods and procedures.
  • Analyze, plan, and coordinate activities related to an assigned program or activity.
  • Coordinate program, department, or division budget administration processes.
  • Coordinate development and maintenance of class schedules.
  • Serve as point of contact for students, parents, staff, faculty, and the general public for assigned program, department, or division.
Requirements
  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying.
Working Conditions

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.



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