Administrative Coordinator
4 weeks ago
Premier Medical Resources is a healthcare management company that strives to leverage the expertise and skillset of its employees to drive quality in all aspects of its operations. As an Administrative Assistant, you will play a crucial role in supporting the executive leadership team by providing administrative support through various tasks related to organization and communication.
Key Responsibilities- Coordinate department activities and events to support the executive leadership team.
- Assist with welcoming new staff and ensure they are situated at the office.
- Organize different department manuals.
- Provide information by answering questions and requests.
- Provide general support to visitors.
- Organize and schedule meetings and appointments for the executive department.
- Produce and distribute correspondence, memos, letters, faxes, and forms.
- Assist in the preparation of reports and distribution.
- Develop and maintain a computer and manual filing systems.
- Ensure administrative duties such as filing, typing, copying, binding, scanning, etc. are accurate and timely.
- Document accurate minutes of meetings.
- Receive, sort, and distribute the mail received for the executive and accounting department.
- Maintain employees' anniversary dates and birthday celebrations.
- Orders and maintains office supplies.
- Develop and update administrative systems to make them more efficient.
- Strong computer knowledge including proficiency with MS Outlook, Word, and Excel.
- Strong attention to detail.
- Exceptional customer service and phone etiquette.
- Excellent verbal and written communication skills.
- Task-oriented and organizational skills; ability to complete tasks timely.
- Detail-oriented focus; being careful about detail and thorough in completing work tasks.
- Ability to work independently and as a team.
- Knowledge of various concepts, practices, and procedures.
- Ability to effectively communicate via phone and email.
- Ability to ensure all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- High School Diploma or GED.
- Two (2) years of experience in an administrative role.
- Valid Texas Driver's License.
- 3 Medical Plans.
- 2 Dental Plans.
- 2 Vision Plans.
- Employee Assistant Program.
- Short- and Long-Term Disability Insurance.
- Accidental Death & Dismemberment Plan.
- 401(k) with a 2-year vesting.
- PTO + Holidays.
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