Administrative Coordinator

6 days ago

Houston, Texas, United States Alumanate Full time

Job Title: Administrative Assistant

Location: Houston, TX

Company: Alumanate (Aluminum Composite Panel Manufacturer)

Reports to: President

About Us:

Alumanate is a rapidly growing manufacturer of aluminum composite panels, serving distributors across the U.S. We are seeking a detail-oriented and organized Administrative Assistant to support our daily operations. This role will focus on administrative tasks such as accounts payable/accounts receivable (AP/AR), shipment bookings, and general office support, providing an opportunity to contribute across several business functions.

Job Overview:

As an Administrative Assistant, you will handle a wide range of tasks, including managing AP/AR, assisting with shipping coordination, and supporting the day-to-day operations of the office. The ideal candidate is self-motivated, comfortable working in a dynamic environment, and able to prioritize effectively.

Key Responsibilities:

  • Accounting Support (AP/AR):
  • Process accounts payable, ensuring timely vendor payments.
  • Manage accounts receivable, issue invoices, and track customer payments.
  • Assist with basic financial reporting and coordination with the accounting team.
  • Maintain accurate financial records and help with reconciliations.

Operations & Shipping Coordination:

  • Coordinate shipment bookings (LTL, FTL, etc.) for both incoming and outgoing orders.
  • Ensure proper documentation for shipments, tracking orders to ensure timely delivery.
  • Communicate with carriers and internal teams to resolve shipping or logistics issues.
  • Work with the warehouse team to track inventory levels and maintain accurate records.

Administrative Support:

  • Answer phone calls, direct inquiries, and manage correspondence.
  • Organize and maintain files, ensuring that documentation is properly stored and up to date.
  • Manage office supplies and ensure the office operates efficiently.
  • Assist with scheduling meetings, preparing reports, and supporting the team with various tasks as needed.

Additional Responsibilities:

  • Assist with onboarding new hires, handling HR-related documentation, and helping with employee-related tasks.
  • Contribute to the development and implementation of office processes and systems to improve efficiency.
  • Support internal teams with ad-hoc administrative tasks and projects.

Qualifications:

  • Proven experience as an Administrative Assistant or in a similar role.
  • Familiarity with basic accounting (AP/AR), QuickBooks, or similar financial software is a plus.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with inventory or shipping software is an advantage.
  • Previous experience in a manufacturing or logistics environment is a bonus.

Why Work with Us:

  • Opportunity to work with a fast-growing company in a dynamic manufacturing environment.
  • A varied role where you'll have the chance to contribute to multiple areas of the business.
  • Competitive salary and benefits package, with opportunities for career growth.

  • Administrative Coordinator

    3 weeks ago

    Houston, Texas, United States The LaSalle Group Full time

    Job Summary: The LaSalle Group is seeking an experienced Administrative Coordinator to support our leadership team in the Dallas, TX area. As an Administrative Coordinator, you will be responsible for providing administrative support, coordinating schedules, and handling various tasks to ensure the smooth operation of our office.Key...

  • Administrative Coordinator

    2 weeks ago

    Houston, Texas, United States Murray Resources Full time

    Job Title: Administrative CoordinatorMurray Resources is seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support to the Global Quality Assurance Team. The successful candidate will be responsible for driving operational efficiency, cost-effectiveness, and world-class quality by effectively implementing...

  • Administrative Coordinator

    2 days ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job SummaryThe Administrative Assistant will provide administrative support to the lab team, including purchasing and inventory management, general administrative tasks, financial support and reconciliations, and regulatory support. The ideal candidate will have a high school diploma or equivalent and four years of administrative experience. The University...

  • Administrative Coordinator

    3 weeks ago

    Houston, Texas, United States Houston Journal of Health Law & Policy Full time

    Administrative Support Role At the Houston Journal of Health Law & Policy, we are seeking an experienced Administrative Assistant to provide high-level administrative support to our university executive. The successful candidate will be responsible for organizing and coordinating activities of the unit, including drafting correspondence, memoranda, and...

  • Administrative Coordinator

    2 weeks ago

    Houston, Texas, United States Houston Journal of Health Law & Policy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to a university executive. The successful candidate will be responsible for coordinating activities, drafting correspondence, and serving on committees.Key ResponsibilitiesDraft and edit written documentation, including correspondence,...

  • Administrative Coordinator

    4 weeks ago

    Houston, Texas, United States AtWork Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AtWork Group. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our office.Key ResponsibilitiesProvide Administrative Support: Offer general assistance and information to staff as required,...

  • Administrative Coordinator

    2 weeks ago

    Houston, Texas, United States City of Houston Texas Full time

    City of Houston Texas Job Description **Job Summary:** We are seeking a highly skilled Administrative Specialist to join our team in the Human Services department. The successful candidate will be responsible for providing administrative support to the Management Team, with a focus on processing and coordinating tasks efficiently. **Key...

  • Administrative Coordinator

    3 weeks ago

    Houston, Texas, United States The City of Houston Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Specialist to join our team at The City of Houston. As an Administrative Specialist, you will provide comprehensive administrative support to our Assistant Director and Doctors, handling special projects, coordinating office functions, and ensuring the accuracy and compliance of...

  • Administrative Coordinator

    4 weeks ago

    Houston, Texas, United States Vibrant Comprehensive Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Vibrant Comprehensive Services.The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Main Responsibilities:Providing exceptional customer service to clients and...

  • Administrative Coordinator

    4 weeks ago

    Houston, Texas, United States Weatherford International plc Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Weatherford International plc. As an Administrative Assistant, you will play a critical role in supporting our contractor management and event coordination efforts.Key Responsibilities:Facilitate contractor paperwork, including Job Hazard Analysis...

  • Administrative Coordinator

    3 weeks ago

    Houston, Texas, United States Aquila Engineering LLC Full time

    About Aquila Engineering LLCAquila Engineering LLC is a leading provider of innovative digital technology solutions for the oil and gas industry. Our mission is to revolutionize operations through cutting-edge technology, driving safety, efficiency, and sustainability.Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to...

  • Administrative Coordinator

    4 weeks ago

    Houston, Texas, United States Memorial MRI & Diagnostic Full time

    Job SummaryMemorial MRI & Diagnostic is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our department and managers, ensuring the efficient operation of the organization.Key ResponsibilitiesProvide administrative support to...

  • Administrative Coordinator

    1 week ago

    Houston, Texas, United States TD Management Group Inc Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at TD Management Group Inc.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including coordinating introductions, coaching clients, and documenting member feedback.Key...

  • Administrative Coordinator

    1 month ago

    Houston, Texas, United States Huckabee Full time

    Administrative Coordinator Job DescriptionBecome a vital part of Huckabee, a prominent architecture and engineering firm focused on educational innovation. Our goal is to positively influence the educational landscape, and we seek committed professionals to help realize this vision. If you are enthusiastic about contributing to impactful design, we invite...

  • Administrative Coordinator

    2 weeks ago

    Houston, Texas, United States Enterprise Electrical Full time

    Job Title: Administrative AssistantEnterprise Electrical is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a key role in supporting the smooth operation of our office.Key Responsibilities:Provide administrative support to our office operations, including answering...

  • Administrative Coordinator

    4 weeks ago

    Houston, Texas, United States Morgan Benjamin Search Group Full time

    Job SummaryMorgan Benjamin Search Group is seeking a highly organized and detail-oriented Administrative Assistant to support the District Board meetings. As a key member of our team, you will be responsible for coordinating all aspects of the meetings, ensuring seamless execution and effective communication.Key ResponsibilitiesMeeting Coordination: Craft...

  • Administrative Coordinator

    4 weeks ago

    Houston, Texas, United States ENGIE Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant II to join our ENGIE North America Global Business Support (GBS) team. As a key member of our team, you will provide essential administrative support, ensuring a positive and professional first impression for visitors and stakeholders.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    2 weeks ago

    Houston, Texas, United States SP Plus Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SP Plus Corporation. As an Administrative Assistant, you will provide administrative support to our department, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our department, including...

  • Administrative Coordinator

    2 weeks ago

    Houston, Texas, United States METRO Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at METRO. The successful candidate will provide administrative support to management, staff, and employees, ensuring the smooth operation of our daily workflow and projects.Key ResponsibilitiesPrepare correspondence, reports, and budget supportAssist...

  • Administrative Coordinator

    3 weeks ago

    Houston, Texas, United States Houston Methodist Full time

    About the RoleWe are seeking a highly skilled and organized Clerical Coordinator to join our team at Houston Methodist. As a key member of our administrative staff, you will provide exceptional support to our department, ensuring seamless daily operations and efficient project management.Key ResponsibilitiesProvide administrative support to the department,...