Office Coordinator

3 weeks ago

Richmond, California, United States WorkRocket Full time

Office Manager Job Description

We are seeking a highly organized and detail-oriented Office Manager to join our dynamic team at WorkRocket. As an Office Manager, you will be responsible for managing day-to-day office operations, including administrative support, shipments and mail, office supplies and inventory, vendor and contractor coordination, financial and budget oversight, facilities management, HR assistance, event coordination, and data entry.

Key Responsibilities:

  • Administrative Support: Manage day-to-day office operations, including answering phones, handling correspondence, and scheduling meetings. Maintain office filing systems, both physical and digital. Implement and maintain office policies and procedures to ensure efficiency.
  • Shipments and Mail: Responsible for receiving and sending general shipments. Scan and digitize documents and incoming mail, organizing files for easy retrieval while maintaining confidentiality and compliance with company protocols.
  • Office Supplies & Inventory: Monitor and restock office supplies as needed, ensuring timely orders and cost-effective purchasing. Ensure office equipment is functioning properly and coordinate repairs or replacements.
  • Vendor & Contractor Coordination: Liaise with vendors for office supplies, maintenance, and other services. Manage relationships with external service providers (cleaning, IT, etc.).
  • Financial & Budget Oversight: Assist in tracking office expenses and managing the office budget. Process invoices, receipts, and expense reports. Responsible for depositing and logging checks.
  • Facilities Management: Coordinates with building management on repairs, maintenance, and cleaning services as needed. Ensure that the office is clean, organized, and properly maintained.
  • HR Assistance: Support HR functions such as onboarding, employee records management, payroll, and tracking staff attendance. Assist with recruitment processes, including scheduling interviews.
  • Event Coordination: Organize small office events or meetings, ensuring everything is properly set up, broken down, and returned to its original state.
  • Data Entry: Accurately input and update data into spreadsheets, databases, and company systems while ensuring high levels of data integrity and accuracy.

Why WorkRocket?

We offer a competitive compensation package, including a pay rate of up to $25/hour, and the opportunity to create a schedule tailored to fit your life. Our team values your skills and expertise, and we offer a great work environment. If you have 3+ years of experience in an Office Manager role, we encourage you to apply.

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