Executive Support Associate

1 week ago


Brentwood, Tennessee, United States LHH Recruitment Solutions Full time

LHH Recruitment Solutions, a leading recruitment agency, is currently seeking an experienced Executive Support Associate to join our client's team in Brentwood. This full-time opportunity offers a competitive salary and benefits package.

  • Type: Direct Hire
  • Location: Brentwood, TN
  • Compensation: $60,000 - $70,000 per year
About the Role:

This dynamic role will provide administrative support to our client's management team, ensuring seamless day-to-day operations. The ideal candidate will possess excellent organizational skills, attention to detail, and exceptional communication abilities.

Responsibilities:
  1. Answer, screen, and forward incoming phone calls in a professional manner.
  2. Manage incoming/outgoing mail and ensure timely delivery.
  3. Collaborate with the facilities team to address office maintenance issues and maintain a safe working environment.
  4. Stock supplies, snacks, and beverages in the break room, promoting a productive work atmosphere.
  5. Provide accurate information to employees, visitors, and clients via phone, email, or in-person.
  6. Support marketing projects and event planning, contributing to the successful execution of campaigns and company events.
  7. Assist with new hire onboarding, ensuring a smooth transition for new employees.
  8. Work closely with IT vendors to resolve technical issues and guarantee optimal service delivery.
  9. Perform various clerical tasks, including filing, photocopying, scanning, and organizing documents.
  10. Enter data accurately and maintain databases to ensure up-to-date records.
  11. Support staff with tasks such as receipt gathering and expense reports.
  12. Upload contacts and manage contact lists using Outlook or similar software.
  13. Order office supplies and maintain inventory levels.
  14. Ensure the reception area remains tidy and presentable, with all necessary materials available.
Requirements:
  • Proven experience as a Front Desk Administrative Assistant or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Attention to detail and problem-solving skills.
  • Able to maintain confidentiality and handle sensitive information with discretion.
Benefits:

LHH Recruitment Solutions offers a comprehensive benefits package, including PTO, medical, dental, vision, life insurance, short-term disability, and a 401K plan. This provides employees with flexibility to choose coverage that meets their individual needs.

Pay Details:

$60,000.00 to $70,000.00 per year

Equal Opportunity Employer/Veterans/Disabled



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