Administrative Operations Coordinator

2 weeks ago


Baltimore, Maryland, United States Johns Hopkins University Full time
About the Job

At Johns Hopkins University, we are seeking a highly skilled and experienced Senior Administrative Coordinator to join our Center for Student Success team. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our students.

Job Summary

We are looking for a creative, energetic, and entrepreneurial individual who can provide administrative and budgetary support for our program. The successful candidate will be responsible for managing the Senior Director's schedule, preparing for meetings, and providing administrative support for SCAA project teams. They will also manage scheduling of shared meeting rooms, initiate posting of job descriptions, and complete ISRs and other relevant processing documents for hiring staff.

Responsibilities
  • Manage the Senior Director's schedule and calendar
  • Prepare the Senior Director for meetings by confirming meeting details
  • Assist the Senior Director with all permissible staff search and HR-related processes
  • Provide administrative support for SCAA project teams as needed
  • Manage scheduling of shared meeting rooms
  • Initiate posting of job descriptions and support search processes
  • Complete ISRs and other relevant processing documents for hiring staff
Budgetary Support

The successful candidate will also be responsible for managing the budget account related to the SCAA portfolio. This includes tracking expenditures, reconciliations, reimbursements, allocating payments/cost transfers, monitoring for budget discrepancies within the university's finance software, and coordinating with the Budget Analyst to manage quarterly and annual budget reporting.

Requirements

To be considered for this role, you must have a High School Diploma/GED and at least 5 years of progressively responsible administrative experience. A Bachelor's Degree and additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Preferred qualifications include experience in administrative support, budgetary management, and customer service, as well as experience working with first-generation, limited-income (FLI) and underrepresented student populations.

What We Offer

We offer a competitive salary range of $55,000, commensurate with experience, and a hybrid work arrangement requiring 3 days in the office and 2 days working from home. The position also comes with a range of benefits, including health insurance, retirement plans, and paid time off.



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