Management Analyst

1 day ago

Livermore, California, United States HOUSING AUTHORITY OF THE CITY OF LI Full time
Job Title: Management Analyst

Join the Housing Authority of the City of LI as a Management Analyst and contribute to the success of our organization.

Job Summary

We are seeking a highly skilled and experienced Management Analyst to join our team. The successful candidate will be responsible for assisting the Executive Director in complex analytical assignments impacting the Agency's operations and policies.

Key Responsibilities
  • Assist the Executive Director in planning, developing, organizing, directing, and implementing the Agency's Housing Programs.
  • Work with the Executive Director and the Board of Commissioners to assist in the development of the Agency's strategic and operational plans.
  • Establish reporting systems to monitor and evaluate various aspects of the Agency's operations.
  • Develop, recommend, and implement procedures to assess compliance with applicable rules and regulations.
  • Oversee the Agency's administrative process to ensure effective, efficient, and uniform methodologies.
  • Assist in the oversight and provisions for the safekeeping of the Agency's buildings, grounds, facilities, equipment, supplies, monies, files, records, documents, and reporting.
  • Plan and conduct in-depth reviews of Agency records, files, and procedures to ensure compliance with HUD Regulations.
  • Monitor compliance of the Housing Choice Voucher Program using the Section 8 Management Assessment Program (SEMAP) as a minimum.
  • Prepare reports with analysis of quality control reviews to facilitate error rate tracking, file submission, file status, certifications/recertifications, etc.
  • Responsible for timely preparation and submission of the Agency's yearly Capital Improvements 5 Year Plan and annual statement.
  • Reviews and analyzes budget requests and expenditures for appropriateness to current resources and plans.
  • Monitors and administrates activities related to the procurement of goods and services.
  • Assists the Executive Director in identifying federal and non-federal funding sources to augment declining subsidy.
  • Attends BOC meetings, informs the Board of the status of activities and projects within the Agency.
  • Prepares grant applications including data and materials supporting proposals, manages grant administration including reporting requirements for contracts with federal state and local agencies.
  • Prepares annual reports, brochures, and newsletters.
  • Serves as alternate Agency representative in discussing goals, priorities, problems, and concerns with officials, representatives, and members of HUD, local government, news media, social and public service agencies, state and federal government, and tenant groups.
  • Participates in community activities and functions relevant to Agency objectives.
  • Responsible for compliance with Agency Section 504 rules and Reasonable Accommodation Requests.
  • Serves as a hearing officer for the Section 8 program and may be asked to serve as a neutral third party in grievance hearings.
Requirements
  • Bachelor's degree in business, Public Administration, Business Administration or a closely related field from an accredited college or university.
  • Three (3) years of responsible administrative experience in public housing or in a closely related field.
  • Thorough knowledge of the relationship of Public Housing Authorities to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Agency.
  • Thorough knowledge and experience in a housing assistance program or social services field.
  • Thorough knowledge of Agency operating policies and procedures, pertinent HUD regulations, and federal, state, and local laws and regulations pertaining to public housing authorities.
  • Good knowledge of the principles of research and analysis including standard statistical methods and procedures.
  • Ability to analyze information including complex technical problems, identify and evaluate alternatives, project consequences, and make recommendations.
  • General knowledge of the modern principles, practices, and techniques of maintenance and other functional areas within the Agency.
  • Thorough knowledge of the modern principles, practices, and techniques of budgeting and accounting, and of the function and operation of the construction industry.
  • Skilled in presenting information in a clear, organized, and convincing manner.
  • Must be able to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
  • Ability to manage complexities and competing proprieties. Ability to coordinate information and activities among groups with differing agendas, across multi-functional areas.
  • Ability to meet aggressive deadlines and effectively manage multiple priorities.
  • Ability to accurately and completely document in writing appropriate events and activities.
  • Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.
  • Familiarity with Microsoft Outlook, Word, PowerPoint and other software.
  • Expert in Microsoft Excel.
What We Offer

The Housing Authority of the City of LI offers a competitive salary and a comprehensive benefits package, including CalPERS Pension Program, 9/80 Work Schedule, and more.

We are an equal opportunity employer and are committed to creating a diverse and inclusive work environment. We encourage applicants from all backgrounds to apply.

Application Process: Interested candidates should submit a resume, cover letter, and list of references. The application deadline is 9/30/24.

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