Senior Administrative Coordinator

3 weeks ago


Frankfort, Kentucky, United States Calculated Hire Full time
Job Title: Executive SecretaryJob Description:

The Executive Secretary at Calculated Hire plays a pivotal role in providing high-level administrative support to the Executive Director. This role involves managing complex amounts of information, coordinating meetings, handling sensitive communications, and ensuring smooth office operations.

Key Responsibilities:
  • Administrative Support: Prepare, review, and edit documents, reports, presentations, and communications. Maintain confidential records and files, ensuring compliance.
  • Stakeholder Communication: Act as the primary contact for the executive director, managing communications with a wide range of stakeholders. Draft, proofread, and disseminate communication on behalf of the executive director, ensuring clarity and professionalism.
  • Meeting Coordination: Coordinate commission meetings, including agenda preparation, material distribution, and minute-taking. Track action items for meetings and ensure timely follow-up and completions.
  • Project and Program Management: Assist in the coordination and management of strategic projects and initiatives related to proprietary schools and programs. Monitor project timelines, budgets, and deliverables.
  • Office Management: Oversee the operations of the office, including managing supplies, technology needs, and budget tracking, with a focus on efficiency and cost-effectiveness.
Qualifications:
  • Bachelor's degree in business administration, education, or a related field.
  • Minimum of 5 years in an executive assistant or similar role within a post-secondary or educational environment.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in office software, including Microsoft 365, calendar, and meeting tools.
  • High level of discretion and professionalism in handling confidential information.
  • Ability to work independently and collaboratively within a team.
Preferred Attributes:
  • Experience with project management and workshop coordination.
  • Knowledge of post-secondary education policies, procedures, and regulatory environments.
  • Strong problem-solving skills and the ability to adapt to a fast-paced and dynamic environment.


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