Administrative Support Specialist Senior

3 weeks ago


Frankfort, Kentucky, United States Kentucky Personnel Cabinet Full time
Job Summary

We are seeking a highly skilled Administrative Support Specialist Senior to join our team at the Kentucky Personnel Cabinet. The successful candidate will provide professional support to the Commissioner and other staff in the department, implementing and maintaining various programs, projects, and activities.

Key Responsibilities
  • Provide complex purchasing services, data entry, and maintain archives and invoice records.
  • Interpret agency policies and procedures, advising staff on invoices and purchasing requirements.
  • Create storage fee invoices for state records and distribute to records officers throughout the state.
  • Track invoice information using the Cabinet for Health and Family Services (CHFS) kits system.
  • Verify deposit memos and enter deposits in tracking spreadsheets.
  • Serve as liaison between department and cabinet purchasing branch.
  • Process purchase requests through Salesforce with appropriate accounting information, activity codes, object codes, and required documentation.
  • Review invoices for accuracy and forward for payment.
  • Serve as agency ProCard administrator, responsible for all departmental purchases.
  • Run detailed reports in eMARS reporting system and maintain budgetary spreadsheets for agency divisions and branches.
  • Assist with physical inspection of all fixed assets inventory.
Requirements
  • Graduate of a college or university with a bachelor's degree.
  • Three years of professional, administrative, or business experience.
  • Additional education will substitute for the required experience on a year-for-year basis.
  • Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.


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