Administrative Office Coordinator

2 weeks ago

Cerritos, California, United States LH Global Consulting Full time
Job Overview

LH Global Consulting is seeking a dedicated Administrative Office Coordinator to support our growing team.

Benefits:

  • 6 Paid Time Off (PTO) holidays
  • After one year, 9 PTO days with an additional day added each year
  • Comprehensive Health, Vision, and Dental insurance
  • Monthly Wellness Day - a paid day off for personal well-being

Key Responsibilities:

  • Welcome and assist clients upon their arrival at the office.
  • Manage incoming phone calls, screening and directing them as necessary, handling up to 60 calls during peak times.
  • Schedule client appointments and maintain updated calendars, including reminder calls for appointments.
  • Collect and organize necessary information from clients for appointment preparation.
  • Maintain and update client contact lists and information.
  • Ensure the reception area is clean and organized, stocked with necessary supplies.
  • Provide accurate information to clients in person and through phone or email.
  • Handle mail and deliveries, including sorting and distribution.
  • Oversee the General Email inbox.
  • Order and manage office supplies, maintaining inventory levels.
  • Coordinate lunch arrangements for interns to ensure coverage at the reception desk.
  • Organize travel and accommodation logistics, preparing necessary vouchers.
  • Keep detailed records of office expenses and costs.
  • Perform additional clerical tasks such as filing, photocopying, scanning, and faxing.

Additional Responsibilities:

  • Assist the Executive Committee with special projects as needed.
  • Ensure all office equipment is functioning properly, including preventative maintenance and repair requests.

Required Skills and Qualifications:

  • Proven experience in a receptionist or front office role.
  • Proficient in Microsoft Office Suite.
  • Experience with office equipment such as copiers and printers.
  • Professional demeanor and appearance.
  • Excellent interpersonal skills to create a welcoming environment for visitors and maintain positive relationships with clients and staff.

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