Administrative Support Specialist

2 weeks ago


Étreux, Hauts-de-France, United States Children's Hospital Boston Full time
Job Summary:

We are seeking an experienced Administrative Support Specialist - Language Equity Program to join our team at Boston Children's Hospital. As a key member of our program, you will be responsible for providing administrative support to ensure the smooth operation of our daily activities.

About the Role:

This is a full-time position that requires strong organizational skills, attention to detail, and excellent communication abilities. You will be working closely with our physicians, researchers, and other hospital staff to coordinate meetings, appointments, and events. Your primary duties will include scheduling travel arrangements, preparing meeting agendas, and maintaining personal calendars for our physician/supervisor(s).

In addition to your administrative responsibilities, you will also assist in organizing conferences, seminars, and other department-sponsored programs or events. This may involve receiving and recording registration forms and fees, ordering supplies and services, and communicating with other hospital departments to resolve any delays or errors.

Responsibilities:
  • Schedule appointments and meetings and maintains personal calendars for physician/supervisor(s)
  • Reserve meeting locations, order supplies and equipment, and prepares meeting agenda and other materials
  • Prepare travel arrangements as necessary
  • Assist in organizing and scheduling conferences, seminars, and other department-sponsored programs or events
  • Provide administrative support for Dr. Khan's various clinical trials and program for language equity, including organizing meetings and assisting with trial logistics

Requirements:
  • High School Diploma/GED; a bachelor's degree is strongly preferred
  • 1 year of relevant experience
  • An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services

Salary and Benefits:

We offer a competitive salary of $65,000 per year, along with an excellent benefits package, including health insurance, retirement plan, and paid time off. If you are looking for a challenging and rewarding career opportunity, please apply today

About Boston Children's Hospital:

Boston Children's Hospital is a leading pediatric teaching hospital located in Boston, Massachusetts. We are committed to providing exceptional care to children and families from around the world. Our mission is to improve the health and well-being of children through innovative research, education, and clinical care.

  • Étreux, Hauts-de-France, United States Link Up Overseas Full time

    About the Job: We are seeking a skilled Administrative Support Specialist to join our team at Link Up Overseas. As an Administrative Support Specialist, you will be responsible for providing administrative support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities.


  • Étreux, Hauts-de-France, United States Professional Staffing Group Full time

    Administrative Support SpecialistAre you a highly organized and skilled administrative professional seeking a new challenge in Boston, MA? We have an exciting opportunity for an Administrative Support Specialist to join our team. As an integral member of our staff, you will be responsible for providing top-notch administrative support to ensure the smooth...


  • Étreux, Hauts-de-France, United States Mass General Brigham Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Administrative Support Specialist for Research Administration to join our team at Mass General Brigham. This role will provide high-level administrative support to senior faculty and staff in the Department of Pathology, with a focus on research administration.


  • Étreux, Hauts-de-France, United States Mass General Brigham Full time

    Job Summary:We are seeking an experienced Administrative Support Specialist to join our team at Mass General Brigham. As a key member of the Radiology Department, you will provide administrative support and assistance to ensure the efficient and effective day-to-day functioning of the Thoracic and Breast Imaging sections.About Us:Mass General Brigham is...


  • Étreux, Hauts-de-France, United States Boston University Full time

    Boston University seeks an experienced Administrative Support Specialist to provide comprehensive administrative support to the Primary Care department in Student Health Services. Estimated salary is $62,400 - $82,800 annually.Job DescriptionThe successful candidate will report directly to the Associate Director of Primary Care and be responsible for...


  • Étreux, Hauts-de-France, United States Tufts Medicine Full time

    Job Description:We are seeking a highly skilled Administrative Support Specialist to join our team at Tufts Medicine. This role will provide administrative coordination, reporting, and day-to-day support to assigned programs.Responsibilities:Collaborate with leadership to improve service outcomes that impact patient comfort.Oversee day-to-day functions...


  • Étreux, Hauts-de-France, United States Global Channel Management Full time

    Job OverviewThis is a great opportunity to work with a dynamic team at Global Channel Management as an Administrative Support Specialist.The successful candidate will have a strong understanding of administrative processes and procedures.Your responsibilities will include managing visitor and office maintenance requests through our online system and...


  • Étreux, Hauts-de-France, United States Boston Hire Full time

    A rapidly growing biotechnology company based in Boston, known as Boston Hire, is seeking an experienced Administrative Support Specialist to join their dynamic team. This role will provide high-level administrative support to the CEO and CFO, ensuring operational efficiency and maintaining confidentiality.The successful candidate will possess strong written...


  • Étreux, Hauts-de-France, United States Beacon Hill Full time

    Beacon Hill, a leading staffing solutions provider, is seeking an experienced Administrative Support Specialist to join their team in Boston. This role offers a competitive hourly rate of $38 and requires at least 4+ years of relevant experience.The successful candidate will provide high-level administrative support to executives within Investor Relations,...


  • Étreux, Hauts-de-France, United States Brigham & Women's Physicians Organization(BWPO) Full time

    Job OverviewBWPO's Primary Care Center is seeking a highly skilled Administrative Support Specialist to join our team. As a member of our healthcare team, you will play a vital role in ensuring the delivery of high-quality patient care and operational excellence. We offer a dynamic and supportive work environment, with opportunities for professional growth...


  • Étreux, Hauts-de-France, United States Boston University Full time

    We are looking for a highly motivated and organized individual to join our team as a Medical ID Access Coordinator. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of the ID office and other areas of Public Safety.Key ResponsibilitiesCoordinate and implement administrative procedures and...


  • Étreux, Hauts-de-France, United States Tom James Company Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Tom James Company. Key Responsibilities:Preparation for daily client visits and delivery of clothingClient information management, including A/R balances and sales sheetsUpdating sales materials and maintaining client orders and...


  • Étreux, Hauts-de-France, United States Suffolk County Sheriff's Department Full time

    The Suffolk County Sheriff's Department is seeking a highly motivated and organized Administrative Support Specialist Records Office to join our team. This is an excellent opportunity to work in a fast-paced environment, providing administrative support to the Records Office.As an Administrative Support Specialist Records Office, you will be responsible for...


  • Étreux, Hauts-de-France, United States State of Massachusetts Full time

    The State of Massachusetts is seeking an Administrative Support Specialist to provide high-level administrative support to the Secretary. The ideal candidate will have a proven track record in managing complex schedules, coordinating with internal and external stakeholders, and ensuring seamless event logistics. Key responsibilities include overseeing the...


  • Étreux, Hauts-de-France, United States Fanning Personnel Full time

    About the Role:">We are seeking an experienced Administrative Office Support Specialist to join our team at Fanning Personnel. As a key member of our staff, you will be responsible for providing exceptional support to our clients and colleagues.">Job Summary:">This is a fantastic opportunity for a highly organized and detail-oriented individual to thrive in...


  • Étreux, Hauts-de-France, United States The Hollister Group Full time

    The Hollister Group seeks an experienced Administrative Support Specialist to provide administrative support for their Boston office. This role requires strong customer service and multitasking skills, as well as the ability to manage multiple responsibilities in a fast-paced environment.Compensation:$55,000 per yearThis position requires great...


  • Étreux, Hauts-de-France, United States Global Investment Firm Full time

    A dynamic Global Investment Firm based in Boston, MA seeks a skilled Administrative Support Specialist to provide high-level support to senior executives and a small team. The ideal candidate will possess previous experience supporting busy professionals in a fast-paced environment.Salary: $65,000 - $90,000 per yearThe successful candidate will have...


  • Étreux, Hauts-de-France, United States Mass General Brigham Full time

    As a Senior Administrative Assistant at Mass General Brigham, you will provide high-level administrative support to the Division Chief and Administrator. This role requires a high degree of organization, project management skills, and the ability to prioritize assignments.The successful candidate will have a minimum of three years of medical office or...


  • Étreux, Hauts-de-France, United States The Hollister Group Full time

    Our Boston-based client, The Hollister Group, is seeking a highly skilled High Level Administrative Support Specialist to provide top-notch support to high-level executives.This contract role requires a confident and motivated individual with strong experience in calendaring, travel arrangements, and expenses. The ideal candidate will have excellent...


  • Étreux, Hauts-de-France, United States Children's Hospital Boston Full time

    Job SummaryThe Sr. Administrative Associate will play a vital role in the Laboratory Medicine Department at Boston Children's Hospital, providing administrative support and ensuring seamless operations.Key ResponsibilitiesLead and direct administrative support services for the department, planning work schedules to ensure adequate coverage.Monitor and...