Administrative Support Specialist

2 weeks ago


San Antonio, Texas, United States University of Texas at Austin Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Administrative Associate to provide administrative support for the daily operations of the division. The successful candidate will be responsible for a wide range of tasks, including answering phones, receiving guests, composing routine correspondence, and assisting other staff with key administrative responsibilities.

Key Responsibilities
  • Provide administrative support for the division, including answering phones, receiving guests, and composing routine correspondence.
  • Assist other staff with key administrative responsibilities, such as preparing orders, requisitions, and reimbursements.
  • Order office supplies and manage inventory.
  • Make arrangements for travel, meals, seminars, interviews, and receptions for invited guests.
  • Assist with planning special events and prepare office equipment for daily use.
  • Provide backup assistance to Information Technology (IT) personnel and submit order requests for telecommunication equipment.
  • Assist with equipment inventory process and report building maintenance issues to the proper service department.
  • Assist with compliance, annual reports, and special projects.
  • Maintain sensitive and confidential information and files.
Requirements

The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team. A high school diploma or equivalent is required, with a minimum of 2 years of experience in an administrative role.



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