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Administrative Support Specialist

2 months ago

San Antonio, Texas, United States STRATA INNOVATIVE SOLUTIONS INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Strata Innovative Solutions Inc. as an Office Administrator. This is a full-time, onsite position in San Antonio, Texas, where you will be responsible for supporting the daily operational functions of the office by executing various accounting and administrative tasks.

Key Responsibilities
  • Accounting Support: Provide support on various accounting items, including billing, payroll, accounts payable, and accounts receivable.
  • Daily Billing Tasks: Handle routine daily billing tasks using relevant job tickets and supplier invoices, working with Project Managers on various items (rates sheets, etc.).
  • New Hire Support: Support various new hire tasks, including employee verification for hourly staff.
  • Office Maintenance: Ensure office equipment is in operational order and maintain and manage office supply inventory, including ordering.
  • Communication: Communicate professionally with employees, managers, customers, and vendors.
  • Administrative Support: Provide administrative support by maintaining files, sending correspondence, and performing other administrative duties as assigned.
Requirements
  • Education: Associate's Degree or equivalent preferred.
  • Experience: 3-5 years of previous office-related experience, preferably in the Oil & Gas industry.
  • Skills: Must be proficient in MS Office applications, including Word, Excel, and Outlook.
Work Environment

Team members will encounter a range of work environments. Be prepared for and adaptable to the following conditions:

  • Office environments that are well-lit and maintain comfortable temperatures through heating and air conditioning.
  • Outdoor project exposed to varying and extreme weather conditions, including but not limited to heat, cold, wind, rain, and snow.
About Us

Founded in 1997, Strata has grown into a powerhouse with a national reputation for its diverse engineering experience. We are a leading systems integrator connecting technologies from production equipment to business systems nationwide. Our services encompass Systems Integration, Automation Engineering and Programming, SCADA systems, Electrical Services, Data Hosting, Powerline, and Panel Fabrication, meeting various industry needs. Recognizing each organization's distinct demands and challenges, we tailor our solutions to drive efficiency and increase productivity - giving our valued clients a competitive edge.