Administrative Operations Specialist

2 weeks ago


Menomonie, Wisconsin, United States University of Wisconsin - Stout Full time

POSITION SUMMARY:

The University of Wisconsin - Stout is seeking a dedicated and organized individual for the role of Administrative Assistant III within the School of Education. This full-time position is integral to the smooth functioning of the office and provides essential administrative support to the leadership team.

KEY RESPONSIBILITIES:

  • Support for School Leadership:
    • Assist in the preparation of various written and electronic communications, including reports, memos, and newsletters.
    • Manage the scheduling and calendar of the School Director, ensuring all necessary materials are prepared for meetings.
    • Utilize effective communication skills to interact with faculty, students, and external partners.
    • Provide administrative assistance to other staff members and committees within the School.
    • Oversee student workers, coordinating their schedules and responsibilities.
    • Maintain inventory of office supplies and equipment.
    • Facilitate room reservations and manage building-related requests.
    • Support logistical arrangements for School events.
    • Participate in training sessions related to budgeting, travel, and personnel management.
  • Clinical Education Support:
    • Assist faculty with travel arrangements and reimbursement processes.
    • Help students with the completion of necessary forms and documentation.
    • Support the scheduling of seminars for student teachers.
    • Prepare communications regarding student placements and coordinate with school-based supervisors.
    • Maintain and organize documentation for clinical placements.
    • Monitor compliance with background check requirements for student teachers.
  • Support for University Supervisors:
    • Collect and organize assignments for university supervisors from program directors.
    • Provide assistance for student field experiences.
    • Support travel arrangements for university supervisors.
  • America Reads/Counts Program Support:
    • Prepare hiring documentation for work-study students.
    • Monitor background check statuses for tutors.
    • Manage timekeeping and work-study balances for student tutors.

This role requires a commitment to confidentiality, proactive customer service, and a collaborative spirit. The ideal candidate will thrive in a dynamic environment and contribute positively to the educational mission of the University.



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