Divisional Resource Team Finance Manager

1 week ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled and experienced Finance Manager to join our Divisional Resource Team (DRT) in the College and Graduate School of Arts & Sciences (A&S). The successful candidate will work closely with department managers, department chairs, and program/center directors to provide financial and administrative support to the division.

Key Responsibilities
  • Lead the finance and budget services for the DRT, including identifying and implementing high-impact opportunities to support departments' financial and administrative operations.
  • Improve turnaround times for approvals by serving as Finance Approver for all items within the assigned division and facilitating coverage of other approvals.
  • Provide departments with coverage and backup support, including assigning and/or directly providing temporary support to cover vacancies and PTO in department finance roles.
  • Oversee back-up coverage of tasks such as entering payroll costing allocations, period activity pays, payroll accounting adjustments, temporary employee hires, and wage payments for students.
  • Provide supportive oversight of financial planning, forecasting, and analysis within the assigned division, including developing and rolling out processes to ensure consistent distribution of financial reports.
  • Monitor chart of account use to ensure departments are maintaining consistency and budget alignment.
  • Monitor for and resolve deficits and suspense.
  • Disseminate information to departmental faculty and staff as needed, in coordination with other divisions to ensure consistent messaging.
  • Review Smartsheet and Fund Balance Extension requests to ensure necessary information and documentation is provided.
  • Support the use of University systems, Workday HCM, Finance, and Adaptive.
  • Develop staff with financial responsibilities in the division by creating and delivering training, professional development opportunities, and one-on-one support.
  • Supervise finance staff on the DRT, which may include Finance Generalists or Fiscal Technicians.
  • Serve as an advisor and resource for the Divisional Associate Dean and for dean's office budget and finance colleagues in areas such as strategic budgetary projects, annual budget and quarterly forecast development, trend analysis, and more.
  • Represent the division at University and School meetings, advocating for system and policy improvement in service of effective and efficient operations in departments.
Requirements
  • Bachelor's degree in a relevant subject.
  • At least seven years of experience in a financial discipline, likely with supervisory experience. 11 years of relevant/finance experience accepted in lieu of degree.
  • May hold CPA or other advanced financial certification.
Preferred Qualifications
  • Ability to synthesize financial information and provide sound advice to researchers, administrators, faculty, and department managers.
  • Excellent oral and written communication in daily interactions, and proven ability to clearly articulate specific information in area of subject matter expertise.
  • Experience in Arts & Sciences, preferably in finance or budget role, such as department manager.
  • Knowledge of reporting and cloud-based enterprise-wide budget systems within a higher education environment strongly preferred; deep familiarity with UVA financial systems, such as Workday HCM and Adaptive is a plus.
  • Orientation toward service and problem-solving, with strong commitment to creating healthy culture and connections between the departments and the Dean's Office.
  • Supportive manager comfortable with direct supervision and with managing by influence.
  • Ability to work collegially and effectively with colleagues in different roles at all positions on the org chart.
  • Comfortable leading the development of services, structures, and processes AND pitching in to help get the job done when needed.
  • Ability to work independently and as part of a team.
  • Microsoft Office (Word, Excel, PowerPoint, and Outlook), and at least Intermediate-level skills in Excel are required. Knowledge of RCM is a plus.
  • Ability to query, run reports, use databases systems, and/or automate spreadsheet systems.
  • Knowledge and experience in applying data analytics is a plus.

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