Executive Billing Manager

3 weeks ago


Philadelphia, Pennsylvania, United States Gateway Search Associates Full time
Job Overview

We are seeking a skilled Executive Billing Manager to join our team at Gateway Search Associates.

About the Job

This is an exciting opportunity to contribute to the firm's operations while working in a dynamic and professional environment. As an Executive Billing Manager, you will be responsible for preparing and reviewing client invoices, managing billing data, coordinating with attorneys and staff, handling discrepancies and adjustments, and assisting with reporting and financial analysis.

Responsibilities
  • Prepare and Review Client Invoices: Generate and review client invoices in accordance with firm policies and client guidelines. Ensure that bills reflect accurate time entries, expenses, and fees.
  • Billing Data Management: Enter and maintain accurate timekeeping and billing data in the firm's billing software. Ensure that all relevant information is updated and correct.
  • Coordination with Attorneys and Staff: Work closely with attorneys, paralegals, and other team members to ensure timely and accurate billing. Respond to inquiries related to billing issues and concerns.
  • Handle Discrepancies and Adjustments: Address client inquiries regarding invoices, providing clarification and adjustments as needed. Resolve billing discrepancies in a timely and professional manner.
  • Reporting and Financial Analysis: Assist with the preparation of billing reports and assist with monthly financial close processes.
Requirements

To be successful in this role, you will need:

  • A minimum of 2 years of experience in billing, preferably in a law firm environment.
  • Strong proficiency in billing software (e.g., Elite, Aderant, TimeSlips, or similar).
  • Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent organizational skills and attention to detail.
  • Strong communication skills, both written and verbal.
Estimated Salary Range

$65,000 - $85,000 per year.

Benefits

We offer a comprehensive benefits package, including medical, dental, vision, and 401(k) matching.



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