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Facilities Operations Coordinator

2 months ago

San Diego, California, United States JLL Full time
Position Overview:

JLL empowers you to shape a brighter way. Our team at JLL and JLL Technologies is at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, consultancy, and technology for our clients.

We are dedicated to attracting the most skilled and talented individuals, providing them with the resources to flourish, develop rewarding careers, and discover a sense of belonging.

Whether you possess extensive experience in commercial real estate, technical trades, or technology, or are eager to transition your relevant skills into a new sector, we invite you to explore this opportunity as we work together to forge a brighter path ahead.

Role Summary:

The Facilities Operations Coordinator will play a vital role in the execution of services necessary for the operation and upkeep of designated properties, which includes customer service, financial oversight, facility maintenance, and vendor management.

Key Responsibilities:
  • Site and Vendor Oversight: Administer the site in alignment with established policies, procedures, and contractual obligations.
  • Vendor Coordination: Assist in managing vendors for maintenance tasks including janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other services as required.
  • Project Support: Aid the Facility Manager in executing both short-term and long-term projects for clients.
  • Supplier Utilization: Optimize the use of suppliers and preferred vendors, ensuring a focus on Minority/Women-owned Business Enterprises.
  • Team Collaboration: Foster strong teamwork within service lines to effectively complete small projects.
  • Safety Compliance: Enforce company policies and safety protocols, ensuring adherence to local regulations and operational standards.
Client Relationship Management:

Proactively cultivate and manage client relationships to ensure service level expectations are met. Strive for high client satisfaction through the delivery of Facility Management services and monitor feedback for continuous improvement.

Financial Management:
  • Assist in achieving financial targets and key performance indicators.
  • Support the budgeting and forecasting processes, preparing monthly expenditure reports.
  • Manage vendor purchase orders and payments.
  • Contribute to the development of the annual capital plan for each property.
Leadership and Team Development:

Lead and mentor a professional, dynamic team in delivering exceptional services. Ensure effective onboarding, training, and team-building initiatives are in place.

Qualifications:
  • Associate's or Bachelor's degree in Facilities Management, Property Management, Business, or a related field is preferred.
  • 3-5 years of experience in Facilities Management or related fields within a corporate environment.
  • Proficient in various information technology tools and platforms.
  • Strong analytical, organizational, and presentation skills.
Working Environment:

This position is based on-site and may require flexibility to work outside standard hours as needed.

Compensation:

The estimated total compensation for this role ranges from $67,500 to $72,200 annually, inclusive of potential bonuses.

Benefits:

JLL offers a comprehensive benefits package that prioritizes employee wellness, including:

  • 401(k) plan with company matching
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave
  • Paid Time Off and Company Holidays
  • Flexible and Remote Work Arrangements

JLL is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from all qualified individuals.