Family Enrollment Coordinator

2 weeks ago

Oceanside, California, United States CHILDREN'S PARADISE INC Full time

Position Overview:


Under the guidance of direct supervision, the Family Enrollment Coordinator will play a crucial role in delivering essential health and social services. This includes the recruitment and enrollment of children, as well as managing the eligibility waitlist as assigned.

The coordinator will ensure that the center adheres to all health, social services, enrollment, attendance, and parent involvement regulations.

Maintain compliance with the Quality Preschool Initiative, Title 5, Title 22, Head Start, QPI, and the operational standards of Children's Paradise. This role also involves supporting the overall functioning of the center and performing related tasks as necessary.

Key Responsibilities:
The responsibilities outlined below are illustrative of the various tasks that may be undertaken in this role.

The absence of specific duties does not exclude them from the position if the work is similar, related, or logically assigned to this classification.

Engage with families to address identified needs, providing information about community resources, scheduling application appointments, and facilitating enrollment and follow-up services as required.

Monitor, document, and maintain records in children's files and databases to ensure file completion and compliance.

Conduct recruitment, verify eligibility, follow enrollment protocols, and ensure applications meet the requirements as defined by relevant federal and state regulations.

Schedule and conduct tours and application appointments to achieve full enrollment across all programs.

Oversee attendance for both certified and non-certified children, guide parents through the clock in/out process on the first day of school, and enter data into Child Plus, CareConnect, and the child's Contact Log. Follow up on absence reasons and track the child's verified schedule to ensure compliance with program attendance requirements.

Accurately input and update child information into computer databases (Child Plus, CareConnect), including demographics, medical records, social and financial status, referral documents, enrollment details, and attendance.

Assist families in meeting health requirements, including physicals, dental check-ups, immunization records, BMI charts, and hearing and vision screenings. Conduct prompt follow-ups on health concerns and support families in obtaining necessary health results in accordance with Head Start, State, QPI, and Children's Paradise health requirements, including the development of Individualized Health Plans.

Prepare and submit timely and accurate reports to the Immediate Supervisor, Director, and Teachers as needed.
Coordinate mobile health screenings, including vision and dental services.
Participate in all site parent engagement events to provide resources and support to families.

Attend monthly meetings, yearly networking events with community programs to gather updated referrals, and participate in required trainings, conferences, and meetings.

Prepare for and execute Parent Teacher Conferences in collaboration with teachers.
Implement the Family Needs Assessment, conducted at enrollment and ongoing throughout the enrollment period.
Plan, promote, and execute parent engagement events and community activities.
Address parent concerns and relay them to the Immediate Supervisor and/or Site Director.
Assist the front office with end-of-year closeout procedures and documentation.

Manage communication through telephone, email, and in-person interactions with parents, staff, vendors, children, and partners in accordance with Children's Paradise standards.

Provide translation services as necessary.
Collect, secure, file, and distribute sensitive and general documents/information.
Facilitate ongoing program referrals (WIC, Cal Fresh, Clothing - Housing) and document these referrals in Child Plus.
Ensure all forms are accurate, compliant, and submitted prior to the child's first day of school.
Review packets with parents, screen for compliance, make copies, and file securely.
Provide classroom supervision as needed.

Support center staff by answering phones, greeting families and guests, setting up parents and children in CareConnect, and assisting teachers in classrooms as required.

Assist staff in cross-component planning, coordination, and implementation of parent meetings.
May assist in safety, sanitation, and housekeeping tasks.
Minimum Qualifications:
Bachelor's Degree preferred.
24 units in Child Development or enrollment in Child Development courses while working towards 24 units.
Bilingual in English/Spanish (speaking, writing, reading).
Child Development Site Supervisor Permit through the State of California or actively pursuing one.
Intermediate computer skills, including data entry, email, and internet usage.
Family-centered case management skills.
Familiarity with community resources preferred.
Valid California Driver's License.

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