Administrative Specialist

4 weeks ago

Washington, Washington, D.C., United States The US Institute of Peace Full time
Job Summary

The US Institute of Peace is seeking a highly skilled and experienced Administrative Specialist to join our team. This role will provide support to the Africa Center staff in various administrative operations, including budgeting, human resources, training, and contract/project management.

The ideal candidate will have a strong background in business management, excellent communication and organizational skills, and the ability to work effectively in a fast-paced environment. They will be responsible for coordinating center-wide events, managing the day-to-day administrative activities, and ensuring the effective implementation of business processes and organizational structure.

We are looking for a motivated and detail-oriented individual who can work independently and collaboratively as part of a team. If you have a passion for making a difference in the world and want to be part of a dynamic and innovative organization, we encourage you to apply.

Key Responsibilities
  • Provide administrative support to the Africa Center staff, including budgeting, human resources, training, and contract/project management.
  • Coordinate center-wide events and initiatives, including special initiatives as indicated by the VP.
  • Manage the day-to-day administrative activities, including scheduling meetings and activities, overseeing domestic and international travel, and ensuring project databases, files, and contracts are organized and maintained.
  • Implement and recommend changes in business processes and organizational structure, and ensure proper use and application of latest financial systems and processes.
  • Enhance the Africa Center's knowledge management and internal communications through maintaining an updated Center organizational charts and staff lists.
Requirements
  • Bachelor's degree in business management or related field preferred or equivalent combination of education and experience.
  • Five (5) or more years related business or administrative experience to become familiar with accounting and procurement principles and coordination of major office activities.
  • Excellent communication, organizational, and time management skills, including cross-cultural and interpersonal skills.
  • Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, and Teams) are required. Previous experience with databases and/or data management tools, including financial management software, is preferred and QuickBase/Salesforce is strongly desired.
  • Project and task management - capacity to work on multiple, diverse, and complex assignments, creatively problem-solve, and prioritize effectively with minimal supervision or collaboratively.

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