Administrative Support Specialist

4 weeks ago

Washington, Washington, D.C., United States TMPC Full time
Job Description

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at TMPC. This role will provide high-level administrative support services to our senior leadership staff, including routine and non-repetitive administrative, secretarial, and general clerical functions.

The ideal candidate will have a Bachelor of Science and/or Bachelor of Arts degree, preferably in the field of Human Resources, Communications or similar, and a minimum of 3 years working in an administrative, communications, or clerical field.

Responsibilities will include:

  • Performing high-level administrative support services, including composing and editing executive correspondence, processing mail, handling calls, checking in visitors, and assisting with drafting meeting notes, personnel records, and travel.
  • Multi-tasking while working on projects requiring research and preparation of briefing charts and other presentation materials.
  • Efficiently handling an array of situations, conflicts, and problems involving administrative office functions, including deviations with general guidance, priorities, policies, and program goals.
  • Word processing, email management, spreadsheet management, preparation of briefing charts, and other presentation materials.
  • Maintaining a wide variety of records using computer software applications, such as Microsoft Word, PowerPoint, or Excel.
  • Answering and screening telephone calls, greeting visitors, and setting up and maintaining paper and electronic filing systems.
  • Accomplishing data entry utilizing MS Office Suite applications, Microsoft Outlook, shared drives, SharePoint, and other software applications as requested.
  • Receiving and reviewing incoming communication, memos, or executive correspondence on behalf of the senior staff, and summarizing and/or distributing contents to appropriate staff.

Requirements:

  • Bachelor of Science and/or Bachelor of Arts degree, preferably in the field of Human Resources, Communications or similar.
  • Minimum of 3 years working in an administrative, communications, or clerical field.

TMPC is an Equal Opportunity/Affirmative Action Employer.

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