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Office Operations Coordinator

2 months ago

Portland, Maine, United States Commonwealth of Virginia Full time

Job Responsibilities

In accordance with established guidelines, the incumbent will provide essential program and administrative assistance to a designated work unit. Key responsibilities include:

  • Performing routine office and administrative tasks
  • Coordinating and scheduling meetings
  • Documenting and transcribing meeting notes
  • Drafting correspondence and maintaining comprehensive records
  • Managing supply orders and responding to inquiries regarding program services

The role typically involves acting as the primary point of contact for the program or work unit, directing inquiries to the appropriate department, and clarifying established procedures and practices. Additionally, the incumbent may oversee timesheet management and input time/leave data into the payroll system for the assigned program area.

Minimum Qualifications

  • General understanding of office principles and practices
  • Proficient in word processing and spreadsheet software
  • Ability to interpret and adhere to established procedures and guidelines
  • Effective communication skills
  • Considerable proficiency in operating standard office equipment

Additional Considerations

Experience in an office environment relevant to the program area is preferred.

Special Instructions

Applicants will receive confirmation upon successful submission of their application and/or résumé. Please check your account for the status of your application.

Contact Information

Name: Hope Bates

In alignment with the Commonwealth's commitment to inclusivity, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants must provide their AHP Letter from the appropriate department.