Administrative Project Coordinator Lead
7 days ago
Moss Adams LLP is seeking an experienced Administrative Project Coordinator Lead to support the Technical Project Managers for the Consulting Groups with tracking client engagements and deploying resources. As a key member of our team, you will be responsible for ensuring administrative tasks are completed on time and accurately, and project tasks are on track through solid project management and ongoing business analysis.
About the Role
This role offers a unique opportunity to work in a fast-paced environment, where you will be handling multiple projects simultaneously while providing exceptional client service. You will be working closely with the Technical Project Managers to ensure seamless project delivery, from setup to closure. Your attention to detail, organizational skills, and ability to prioritize tasks effectively will make you an ideal candidate for this position.
Key Responsibilities
* Assist from project kick-off through completion, including scheduling kick-off meetings, inventorying requested documentation from clients, and following up as needed
* Update project management tools used to track engagement tasks and deliverables
* Coordinate and participate in project kick-of and project status meetings for the Technical Project Managers that covers current schedules challenges, and risks, providing suggestions to remediate when appropriate
* Set up project templates in accordance with the service line standards, if applicable
* Proactively monitor the team's forecast, including monitoring and tracking personnel capacity, engagement personnel and vendor hours (current and upcoming), and budget burn rate; develop and deliver reports to leaders on forecast and utilization
* Assist on-site and off-site consultants and vendors by providing reminders and notifications of engagement activities
* Coordinate vendor onboarding, including ensuring contractors are set up with appropriate technology requirements and access, if applicable
* Liaison with appropriate Moss Adams departments to resolve billing issues and questions, if applicable
* Coordinate client and vendor agreements, as needed
* Document internal processes and assist with new processes, technology, and tool implementation, if applicable
Requirements
To succeed in this role, you will need:
* A Bachelor's degree or equivalent experience required; emphasis in business or a related field preferred
* Minimum of 3 years of related experience required
* PMI certified strongly preferred
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint)
* Strong organizational and project management skills
* Able to understand problems, think critically, and identify creative solutions
* Strong attention to detail; commitment to producing accurate work in a timely manner
* Proven commitment to providing exceptional client service (internal and external)
* Strong verbal and written communication skills
* Ability to develop relationships, build rapport, and effectively interface with all levels within the firm
* A self-directed professional with strong interpersonal skills
* Effective time management and organizational skills, proven ability to prioritize while simultaneously managing numerous parallel projects/processes
* Ability to handle sensitive situations and confidential information with discretion
Compensation and Benefits
We offer a competitive salary range of $83,000 - $119,000 per annum, depending on location and experience. In addition, we provide a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, paid time off, and opportunities for professional growth and development.
Location
Primary Location: Salinas, CA
Other Locations: Napa, CA, Santa Rosa, CA
-
Napa, California, United States Kavaliro Full timeJob OverviewKavaliro seeks an experienced Investment Administrative Coordinator to provide administrative support to the Wealth Management department.
-
Administrative Coordinator
1 week ago
Napa, California, United States Alkar Full timeJob Summary:We are seeking an experienced Administrative Assistant to join our team at Alkar. As an Administrative Assistant, you will play a vital role in ensuring the efficient operation of our office by providing administrative support to our managers and employees.About Us:Alkar is a dynamic company that values its employees and strives to provide a...
-
Administrative Support Specialist
1 week ago
Napa, California, United States ALKAR Human Resources Full timeJob Title: Administrative Support SpecialistAbout ALKAR Human Resources:ALKAR Human Resources is a leading provider of human resources consulting services, serving businesses across various industries. Our team of experts is dedicated to helping organizations achieve their full potential by providing tailored solutions and expert guidance.Job Description:We...
-
Administrative Support Specialist
5 days ago
Napa, California, United States WOTM - Partners Professional Full timeWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at WOTM - Partners Professional. As an Administrative Support Specialist, you will provide exceptional administrative support to our operations team, ensuring seamless communication and coordination of tasks.About the RoleProvide top-notch customer...
-
Office Operations Coordinator
1 week ago
Napa, California, United States ALKAR Human Resources Full timeJob Title: Office Operations CoordinatorAbout ALKAR Human Resources:We are a professional human resources consulting firm that provides top-notch support services to businesses of all sizes. Our team is dedicated to helping companies succeed in their quest for excellence.Job Description:As an Office Operations Coordinator at ALKAR Human Resources, you will...
-
Napa, California, United States BOLT Staffing Full timeAdministrative AssistantJob Location: Napa, CaliforniaJob Type: TemporaryPay Rate: $29-$30.06/hour (Estimated Annual Salary: $60,000 - $62,448)Schedule: Monday - Friday, 8am-5pmDescription of PositionWe are seeking a detail-oriented and self-motivated Administrative Support Specialist to support a legal office in closing out files and accurately inputting...
-
Napa, California, United States Long Electric Co Full timeJob Opportunity: Senior Project ManagerWe are seeking an experienced Senior Project Manager to oversee entire projects from bid hand-off to final customer acceptance. This role involves managing company projects to ensure timely completion and within budget, maintaining effective communication with clients and stakeholders, and providing leadership and...
-
Napa, California, United States Burnett Therapeutic Services Full timeAbout the RoleWe are seeking a highly motivated and organized individual to join our team as an Administrative Assistant. This is an exciting opportunity to work in a dynamic environment where you will have the chance to develop your skills and grow with our company.Key ResponsibilitiesProvide administrative support to our team, including processing new...
-
Natural Wellness Services Coordinator
7 days ago
Napa, California, United States Calistoga Cryo LLC Full timeJob OverviewCryolife Solutions is seeking a highly skilled Natural Wellness Services Coordinator to join our team in Calistoga. The successful candidate will be responsible for providing tailored body contouring services, managing various natural health machines, and performing administrative tasks.Key Responsibilities:Service Delivery: Perform natural body...
-
Lead Bakery Operations Manager
7 days ago
Napa, California, United States Whole Foods Market IP, L.P. Full timeJob OverviewAs a Lead Bakery Operations Manager at Whole Foods Market, you will play a vital role in ensuring the success of our bakery team. Your primary responsibility will be to oversee all aspects of daily operations, including profitability, expense control, buying, merchandising, labor, regulatory compliance, and special projects as assigned.
-
Community Health Outreach Coordinator
1 week ago
Napa, California, United States Providence Health & Services Full timeAbout the RoleThe Community Health Outreach Coordinator is a key member of our team, responsible for bridging the gap between community residents and Medical Center patients to access essential services and promote healthy behaviors.Our caregivers are valued for their dedication and expertise, and we strive to create an environment where they can thrive. At...
-
Senior Musician and Liturgical Coordinator
1 week ago
Napa, California, United States LADGOV CORPORATION Full timeWe are seeking a highly skilled Senior Musician and Liturgical Coordinator to join our team at LADGOV CORPORATION. This is a part-time position that requires professional-level accompaniment, cantoring, and choir leadership skills.About the RoleIn this role, you will provide high-quality music support for various Catholic liturgical services, including...
-
Event Coordination Specialist
3 weeks ago
Napa, California, United States Five-Star Full timeOverviewFive-Star AudioVisual, Inc. is a boutique audiovisual company providing exceptional service to the luxury market segment of the hospitality industry. Our team delivers extraordinary experiences that reflect our clients' personalities and goals.Salary$23.00 - $25.00 HourlyAbout the RoleThis Event Coordination Specialist will assist with day-to-day...
-
Office Operations Coordinator
1 week ago
Napa, California, United States System Soft Technologies Full timeJob OverviewWe are seeking a highly organized and detail-oriented Office Manager to join our team at System Soft Technologies. This is an excellent opportunity for someone who enjoys working in a fast-paced office environment and has experience in administrative support.
-
Customer Experience Coordinator
5 days ago
Napa, California, United States Relation Insurance Inc Full time**Responsibilities**You will have the opportunity to:Serve as front-line administrative processorDevelop professional business relationships with all clients and demonstrate a clear understanding of the client's core businessAssist in managing client expectations, service commitments, and anticipate needs of the clientQuickly identify and resolve basic...
-
Healthcare Outreach Coordinator
3 days ago
Napa, California, United States Providence Health & Services Full timeJob OverviewThe Community Health Worker III plays a vital role in helping community residents and Medical Center patients navigate and access essential services, resources, and healthy behaviors. As a key member of our team, you will work closely with caregivers to deliver whole-person care built on understanding, commitment, and mutual respect.This position...
-
Investment Operations Assistant
1 week ago
Napa, California, United States Kavaliro Full timeAbout the RoleWe are looking for a skilled Investment Administrative Coordinator to join our team in the Wealth Management department. As a key member of our team, you will be responsible for providing exceptional administrative support to our advisors and ensuring seamless service to our clients.
-
Napa, California, United States Provider Solutions & Development Full timeOpportunity OverviewProvider Solutions & Development is seeking a Medical Director to lead its outpatient neurology practice in Napa. This role offers a unique opportunity to provide high-quality patient care while overseeing the daily operations of a dynamic team.About the RoleThis medical director will be responsible for managing the clinical and...
-
Financial Operations Supervisor
2 weeks ago
Napa, California, United States Department of State Hospitals Full timeJob Summary:The Department of State Hospitals - Napa Financial Services Department is seeking a highly skilled Accounting Officer (Supervisor) to join our team. This permanent full-time position reports to the Accounting Administrator I (Supervisor) and is responsible for overseeing the coordination and supervision of a group of semi-professional and/or...
-
Multilingual Family Support Specialist
6 days ago
Napa, California, United States Cope Family Center Full timeCope Family Center seeks a dedicated and compassionate Multilingual Family Support Specialist to connect families with essential resources in Napa County. This part-time role offers an exciting opportunity to make a positive impact in the community.Job Summary:The successful candidate will serve as the first point of contact for Cope Family Center, providing...