Administrative Project Coordinator Lead

7 days ago


Napa, California, United States Moss Adams LLP Full time
Job Overview

Moss Adams LLP is seeking an experienced Administrative Project Coordinator Lead to support the Technical Project Managers for the Consulting Groups with tracking client engagements and deploying resources. As a key member of our team, you will be responsible for ensuring administrative tasks are completed on time and accurately, and project tasks are on track through solid project management and ongoing business analysis.

About the Role

This role offers a unique opportunity to work in a fast-paced environment, where you will be handling multiple projects simultaneously while providing exceptional client service. You will be working closely with the Technical Project Managers to ensure seamless project delivery, from setup to closure. Your attention to detail, organizational skills, and ability to prioritize tasks effectively will make you an ideal candidate for this position.

Key Responsibilities

* Assist from project kick-off through completion, including scheduling kick-off meetings, inventorying requested documentation from clients, and following up as needed
* Update project management tools used to track engagement tasks and deliverables
* Coordinate and participate in project kick-of and project status meetings for the Technical Project Managers that covers current schedules challenges, and risks, providing suggestions to remediate when appropriate
* Set up project templates in accordance with the service line standards, if applicable
* Proactively monitor the team's forecast, including monitoring and tracking personnel capacity, engagement personnel and vendor hours (current and upcoming), and budget burn rate; develop and deliver reports to leaders on forecast and utilization
* Assist on-site and off-site consultants and vendors by providing reminders and notifications of engagement activities
* Coordinate vendor onboarding, including ensuring contractors are set up with appropriate technology requirements and access, if applicable
* Liaison with appropriate Moss Adams departments to resolve billing issues and questions, if applicable
* Coordinate client and vendor agreements, as needed
* Document internal processes and assist with new processes, technology, and tool implementation, if applicable

Requirements

To succeed in this role, you will need:
* A Bachelor's degree or equivalent experience required; emphasis in business or a related field preferred
* Minimum of 3 years of related experience required
* PMI certified strongly preferred
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint)
* Strong organizational and project management skills
* Able to understand problems, think critically, and identify creative solutions
* Strong attention to detail; commitment to producing accurate work in a timely manner
* Proven commitment to providing exceptional client service (internal and external)
* Strong verbal and written communication skills
* Ability to develop relationships, build rapport, and effectively interface with all levels within the firm
* A self-directed professional with strong interpersonal skills
* Effective time management and organizational skills, proven ability to prioritize while simultaneously managing numerous parallel projects/processes
* Ability to handle sensitive situations and confidential information with discretion

Compensation and Benefits

We offer a competitive salary range of $83,000 - $119,000 per annum, depending on location and experience. In addition, we provide a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, paid time off, and opportunities for professional growth and development.

Location

Primary Location: Salinas, CA
Other Locations: Napa, CA, Santa Rosa, CA

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