Senior Contract Administrator, Hybrid Work Electronic Attack Solutions

2 weeks ago

Jersey City, New Jersey, United States BAE Systems Full time
About the Role

We are seeking a highly skilled Senior Contract Administrator to join our team at BAE Systems. As a key member of our Electronic Attack Solutions team, you will be responsible for coordinating and managing complex proposals, contracts, and purchase orders.

Key Responsibilities
  • Coordinate and manage complex proposals, contracts, and purchase orders involving financial considerations or technical significance.
  • Work on complex assignments requiring independent action and a high degree of initiative to resolve issues.
  • Interact with the team to gather, interpret, analyze, and present information.
  • Comply with company policies and procedures, legal, regulatory, and customer requirements.
  • Prepare, negotiate, and manage complex proposals/contracts.
  • Provide leadership in both administration of contracts and negotiations of critical proposals.
  • Develop and maintain professional and dependable relationships with both internal and external customers.
  • Lead in the execution of the Contracts Role to include pre-contract roles, contract management, and monitoring as well as negotiation/leadership responsibility.
  • Demonstrate business acumen, including informing program and executive management of issues in a timely manner while providing recommendations to support the achievement of business and financial objectives.
  • Possess solid working knowledge of the US Government Acquisition and Procurement process, develop understanding of the BAE Systems Contracts function and relevant company policies and procedures, FAR/DFARS, commercial contracting methods, and other government regulations.
  • Support assigned proposal activities, including analyzing solicitations and preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort.
  • Research contract language and seek guidance on complex terms and conditions from higher-level Contract Administrators or Contracts Manager.
  • Review cost and price proposals to ensure they are prepared and submitted in strict accordance with applicable laws, regulations, contractual provisions, and company policy.
  • Coordinate with other company functions as required to ensure that appropriate reviews are scheduled and conducted, and required review and approval signatures are obtained before submittal of proposals or execution of contractual documents.
  • Conduct and lead negotiations and other activities, such as fact-finding and audits, required to obtain contracts or orders, and auxiliary agreements (Proprietary Information Agreements and Teaming Agreements).
  • Negotiate routine contracts and changes commensurate with experience and demonstrated competence under the specific guidance of the Contracts Manager.
  • Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts.
  • Draft, prepare, and execute certain internal and external correspondence on contractual/program matters, under review by the Contract Manager, commensurate with experience and demonstrated competence.
  • Administer all aspects of assigned contract processing, including accuracy of order entry data, contract funding, scope changes, contract amendments, receipts, and delivery schedules, legal requirements, and other commitments.
  • Compile and maintain all required contractual records and documents in accordance with contract requirements and company policies and procedures.
  • Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
  • Participate in final stages of assigned contract by verifying completion of all commitments and performing assigned activities associated with Contract Closeout.
Requirements
  • Bachelor's Degree in Business, Finance, or a related field, or equivalent experience.
  • Fundamental skills for coordinating and managing moderately complex proposals, contracts, and purchase orders involving limited financial considerations or technical significance.
  • A general understanding of government contracting.
  • Customer service focus.
  • Knowledge of Microsoft Word and Excel.
  • Ability to multitask and work under frequent deadlines.
  • Ability to learn job-related material through on-the-job training.
  • Excellent written, verbal communication, and presentation skills.
  • Exhibits sound interpersonal skills involving interfacing, coordinating, and negotiating with company personnel and customers.
  • Experience using personal computers and related software to maintain and databases and prepare reports.
  • Demonstrated ability to focus on closure and get results.
  • Ability to obtain and maintain the required security clearance.
  • Strong work ethic, a positive attitude, dependable, attention to detail, and impeccable follow-through.

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