Ski School Administrative Specialist
4 weeks ago
Job Summary:
As an Administrative Specialist for the Ski and Snowboard School at Vail Resorts, you will provide direct administrative support to the Director of Skier Services and the Ski & Snowboard School leadership team. This role is responsible for driving internal communication, managing the school website, and creating and updating Pro Connect and Teams channels.
Key Responsibilities:
- Drive internal communication, locker room postings, and guest email campaigns.
- Answer shared inbox emails within 24 hours and reassign inbox duties on days off.
- Keep the school website up-to-date and create, update, and manage Pro Connect and Teams channels.
- Assist managers, training specialists, supervisors, and the Director of Skier Services with RPOS reports and data compilation.
- Solve time, labor, and payroll problems for managers, supervisors, and POD leaders.
- Provide training on software and systems whenever requested.
- Audit payroll monthly and send Pay Advice emails to employees.
- Track employee commitments and provide bi-monthly status reports to SSBS leadership.
Accounting and Financial Duties:
- Direct responsibility for purchase order and invoice processing for Nordic Center, SSBS, and Scanning departments.
- Direct involvement in creating, modifying, forecasting, monitoring, and reporting on all related budgets.
- Coordinate with Procurement to research and purchase supplies from new and existing vendors.
- Order all supplies and name tags.
- Provide administrative support to capital projects.
Support Seasonal Hiring:
- Work closely with managers, assistant managers, and supervisors to ensure staffing levels are maintained.
- Track seasonal hiring, including interviews, communications, housing, on-boarding/off-boarding processes, check-ins, locker, boot dryer, and equipment storage assignments.
- Produce onboarding and separation documents as needed.
Additional Responsibilities:
- Maintain accurate documentation according to departmental standards.
- Take minutes during regularly scheduled meetings.
- Email meeting summaries, track action items, and file notes and summaries from all meetings in Teams.
- Manage employee employment documents, track, and resolve issues.
- Maintain the department Master Tracker and create and maintain the Daily Business Tracker.
- Collect and maintain student ability level records.
Requirements:
- Become knowledgeable of R&G, Personnel Policies and Procedures, and all provisions of the Ski and Snowboard School Employee Handbook.
- Responsible for keeping up-to-date on policy and provision changes.
- Responsible to adhere to internal department and company rules regarding confidentiality.
Compensation:
The expected pay range is $24.49 per hour. Individual compensation decisions are based on a variety of factors.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other status protected by applicable law.
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