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Administrative Coordinator

2 months ago

Rancho Palos Verdes, California, United States The Everest Search Group Full time

The Everest Search Group is seeking a highly skilled and organized Administrative Coordinator to join our team.

Job Summary:

The Administrative Coordinator will be responsible for providing administrative support to our Account Executives and CEO, ensuring the smooth operation of our office.

Key Responsibilities:

  • Content Management: Manage and maintain our company's online presence, including content on our website and social media platforms.
  • Reporting and Analytics: Prepare and analyze reports on recruiting and hiring trends, providing insights to inform our business decisions.
  • Calendaring and Scheduling: Coordinate calendars, schedule meetings and conference calls, and ensure seamless communication between team members.
  • Document Preparation: Draft and prepare various documents, reports, and presentations, ensuring accuracy and attention to detail.
  • Candidate Management: Post job descriptions on various job boards and professional networking sites, conduct reference and background checks, and develop client agreements and candidate authorizations.
  • Database Management: Maintain and update our candidate database, ensuring accurate and up-to-date information.
  • Office Operations: Manage office supplies, greet visitors, and answer incoming calls, providing exceptional customer service.
  • Project Management: Utilize forward thinking, multitasking, and prioritizing skills to complete projects on time and to a high standard.
  • Candidate Sourcing: Participate in searches, InMails, and vetting candidates, ensuring a strong pipeline of qualified candidates.
  • Marketing Campaigns: Run mass email campaigns to promote our services and attract new clients.

Requirements:

  • Prior office experience is highly desirable.
  • Strong sense of ethics and professionalism is essential.
  • Ability to multitask efficiently and prioritize tasks effectively.
  • Well-developed writing and communication skills, with excellent typing skills (minimum 40 WPM).
  • Highly computer literate with working knowledge of Microsoft Office Suite (especially Word, Excel, and PowerPoint).
  • Excellent telephone etiquette and advanced internet navigation skills.
  • Experience with professional networking sites is a plus.

Compensation:

  • $18-$23/hr.