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Corporate Front Desk Coordinator

2 months ago

Chicago, Illinois, United States The Larko Group Full time

Job Summary

The Larko Group is seeking a highly organized and detail-oriented Corporate Front Desk Coordinator to join our team. As the first point of contact for visitors and clients, this role requires exceptional communication skills, a warm and welcoming demeanor, and the ability to multitask in a fast-paced environment.

Key Responsibilities

  • Provide exceptional customer service to visitors, clients, and colleagues, ensuring a positive first impression of our company.
  • Manage front desk operations, including responding to requests, supporting coworkers, and maintaining common areas.
  • Answer and direct incoming calls, take messages, and forward calls to the appropriate personnel or resources.
  • Prepare conference rooms for meetings, manage conference room calendars, and enter guests into the building security system.
  • Coordinate internal office events, including ordering catering, setting up/taking down catering items, and serving as the main point of contact for intermural sports programs.
  • Provide administrative support to various departments, including scheduling meetings, preparing documents, and assisting with data entry tasks.
  • Assist with travel arrangements, including booking flights, hotels, and transportation, and compiling expense reports.
  • Coordinate department meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.

Requirements

  • 2-3+ years of front desk reception and/or administrative experience.
  • Ability to independently organize and prioritize workload.
  • Advanced computer skills, including competency with Microsoft products.
  • Proactive with the ability to work independently and consistently on multiple assignments in a fast-paced environment with minimal direction and supervision.
  • Ability to communicate effectively both verbally and in writing.
  • Must be able to work well under pressure.
  • Superior interpersonal skills are necessary and must be a strong team player who can work with diverse personalities.
  • Customer-focused with a professional and welcoming demeanor.

About The Larko Group

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.