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Inventory Procurement Specialist

2 months ago

Baldwin Park, California, United States Classic Home, Inc. Full time

Job Overview:

As an Inventory Procurement Specialist at Classic Home, Inc., you will be instrumental in enhancing stock management, ensuring efficient production timelines, and fulfilling customer requirements. Your role will involve collaboration with multiple departments such as production, sales, and logistics to anticipate demand, strategize purchasing, oversee production processes, manage supplier relationships, and regulate inventory levels. Your analytical capabilities and insight into market dynamics will be vital in developing precise forecasts and optimizing operational workflows.

Core Responsibilities:

Demand and Supply Coordination:

· Oversee and update the Buys report.

· Execute comprehensive Buys for all departments and prepare container breakdowns.

· Scrutinize and refine buy requests before forwarding them for action.

· Analyze future inventory levels and assess purchasing precision.

· Manage monthly forecasting and procurement planning.

· Create detailed container breakdowns.

Production Oversight and Shipping Coordination:

· Update individual Factory Work In Progress (WIP) and prompt Vendors for updates.

· Handle Third Party Logistics (TPLs) and invoices.

· Monitor Factory WIPs.

· Set priorities for vendors.

· Review and adjust Expected Finish Dates as necessary.

· Investigate Estimated Time of Arrival (ETA) by SKU as requested.

· Revise Purchase Orders based on WIP.

Purchase Order and Invoice Oversight:

· Distribute container breakdowns to the team for comprehensive CSV upload preparation.

· Manage and upload CSV files for relevant Purchase Orders.

· Generate specific Purchase Orders, including reorders, samples, and pilot runs.

· Review various invoices including those for direct containers, villa items, rugs, and sample products.

Supplier Relationship Management:

· Gather regular updates from suppliers regarding order status, shipping, and potential challenges.

· Evaluate Supplier Performance by comparing average capacity with containers ordered.

· Review production in India and Southeast Asia with the High Sierra Team.

· Assess production in China with the Quality Control team.

· Collaborate on Pilot Runs and Samples with the Quality Assurance Team.

Internal Reporting and Team Coordination:

· Provide statistics and updates about inventory items to the team and sales representatives.

· Prepare and disseminate reports as required.

· Conduct cross-training sessions with team members.

Qualifications:

· Bachelor’s degree in Business Administration, Supply Chain Management, or a related discipline.

· 1-2 years of experience in procurement, logistics, or a comparable role is preferred.

· Strong organizational and time-management abilities.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite, especially Excel.

· Familiarity with inventory management systems.

Additional Skills:

· Ability to work independently and collaboratively within a team.

· Strong problem-solving skills and meticulous attention to detail.

· Flexibility and adaptability to manage shifting priorities.