Warranty Administrator

2 weeks ago


Portland, Oregon, United States Ultimate Staffing Full time
Job Title:

Warranty Admin

Job Summary:

Ultimate Staffing is seeking an experienced Administrative Assistant to support our sales and leasing team. As a Warranty Admin, you will be responsible for processing sales orders, billing, and warranty information, as well as partnering with manufacturers and building and maintaining full-service files.

Key Responsibilities:
  • Process all sales orders, billing, and warranty information
  • Process Warranty requests
  • Partner with manufacturers
  • Build and maintain all full-service files, including titling, scanning, rebate submittal, activation, insurance tracking, and administrative items
  • Manage workload and proactively communicate with management when there are unexpected challenges, problems, or roadblocks
  • Assist in special projects and ad-hoc reporting as needed
  • Track orders and work with corporate admin, branch management
  • Make domestic and international travel arrangements
  • Meeting coordination, prepare agendas, schedule catering
  • Process expense reports through Concur Solutions
  • Prepares reports and conduct research on current trends
Requirements:
  • Associates Degree in business administration, operations management, or related field; suitable combination of education and experience is acceptable
  • Experience with analyzing, prioritizing, identifying, and executing solutions
  • High level of business acumen and able to anticipate future trends and identify business opportunities and risks
  • Progressive use of time management to set and organize against priorities and deadlines
  • Ability to build relationships with internal and external contacts; ability to work with a variety of personalities and levels of technical proficiency; peer relationships
  • Proficient with Windows and Microsoft Office
  • Excellent oral, written, and interpersonal communication skills
Equal Employment Opportunity:

Ultimate Staffing is an equal opportunity employer and welcomes applications from diverse candidates. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.



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