Warranty Administrator

7 hours ago

Portland, Oregon, United States Ultimate Staffing Full time
Job Title: Warranty Admin

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for "The Best Staffing Firm to Work for", "The Best Staffing Firm to Temp for", and "The Best in Client Service". We get to make life better for the people and to create remarkable experiences every day. We are just a different kind of company.

One of Oregon's top employers has engaged our firm in their search for an experienced Administrative Assistant to support their sales and leasing team. If you enjoy working in a fast-paced environment with autonomy and for a company that prides themselves in giving back to their employees, we should talk.

Job Summary:

We are seeking a highly organized and detail-oriented Warranty Admin to join our team. The successful candidate will be responsible for processing all sales orders, billing, and warranty information, as well as partnering with manufacturers and building and maintaining full-service files.

Key Responsibilities:

  • Process all sales orders, billing, and warranty information.
  • Process Warranty requests.
  • Partner with manufacturers.
  • Build and maintain all full-service files, including titling, scanning, rebate submittal, activation, insurance tracking, and administrative items.
  • Manage workload and proactively communicate with management when there are unexpected challenges, problems, or roadblocks.
  • Assist in special projects and ad-hoc reporting as needed.
  • Track orders and work with corporate admin and branch management.
  • Make domestic and international travel arrangements.
  • Meeting coordination, prepare agendas, schedule catering.
  • Process expense reports through Concur Solutions.
  • Prepare reports and conduct research on current trends.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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